Official Minutes of the February 21, 2019 Council Meeting
Approved by City Council at the March 7, 2019 Council Meeting
The Council meeting was called to order by Mayor Rozier with Dexter Shearouse giving the Invocation. Councilmembers Griffin, Grizzard, Harley, Kerby, Key, Otakie, Attorney Dickey, City Administrator Akridge and City Clerk Diane Proudfoot were present.
Councilman Grizzard made a motion to approve the draft copy of the minutes of the February 7, 2019 council meeting. Councilman Harley seconded the motion and it passed without opposition. Councilwoman Griffin made a motion to approve the agenda of the February 21, 2019 council meeting with the combing of Items #3 and #4; addition of Item #10 Executive Session to discuss attorney client privilege and litigation; addition of Item #11 Consider extension of moratorium in Industrial development. Councilwoman Key seconded the motion and it passed without opposition.
PUBLIC HEARING: - Proposed Abolishment of Article II. - Planning Commission of Chapter 54 - Planning and Development to be replaced by a proposed new Development Review Committee. City Administrator Akridge reported that the wording of the public hearing is listed the way it was advertised but after a subsequent meeting it was decided to keep the name of Planning and Zoning Commission. Councilwoman Griffin made a motion to open the public hearing. Councilman Grizzard seconded the motion and it passed without opposition. Mayor Rozier opened with the reading of the following: Proponents for the proposed zoning action, including the petitioner or the petitioner's agent requesting the zoning decision, shall have no less than ten (10) minutes for the presentation of data, evidence, and opinions; opponents of the proposed zoning decision shall have no less than ten (10) minutes for the presentation of data, evidence, and opinions and opened the floor for comments.
Tammy Thistle - 390 Adams Road - stated she was in favor of the change due to her neighbor being a member of the committee and feels the position is being used for personal gain.
Susan Rogers - Planning Commission Member - wanted an explanation of the change. Councilman Otakie stated there were some vacancies on the commission which presented a time to look at how best to move forward and they looked at utilizing Department Heads, a citizen and the building inspector to serve which is a model other cities used that seems to be working. Councilman Harley also stated that there was actually one vacancy which is one of the four seats that was up for renewal which added to the looking into the structure. There have been instances that the Department Heads were not fully aware of developments and having Department Heads on the commission would help in the checks and balances of what is being proposed.
Bobby Thompson - 601 E. Hwy 80 - questioned using Department Heads for other positions in the city and this would be a conflict of interest. Councilman Harley stated he respectfully disagreed and further stated when the Department Heads are looking at what would be coming to the city they would provide valuable input as to what they would need for servicing and/or handling the development. Mr. Thompson further stated he still felt it was a conflict of interest.
Mayor Rozier ask Councilman Harley to respond to a question that was presented to him earlier which was having a person who is a paid employee of the city and may feel forced for fear of their job in making a decision of the proposal. Councilman Harley stated he understands the concern but he didn't see it would apply to this. Attorney Dickey stated the commission is only a recommending board.
ADMINISTRATIVE AND COMMITTEE REPORTS:
Councilwoman Griffin reported that baseball, softball, soccer and Co-Ed softball are underway. The upgrade to the parking lot is in progress. A new flag pole has been donated by Woodmen of the World and a dedication will be scheduled soon.
Councilman Harley stated the Police Department would be receiving two new Police vehicles purchased from SPLOST, which is voted on by Chatham County residence and is important to the revenue of the City.
1. Recognize “Mayor for the Day” Contest Winners. Mayor Rozier recognized Sandi Mendoza and Ella Volpe who were the chosen participants from Bloomingdale Elementary School in the Mayor for the Day Essay contest. Accompanying Sandi and Ella were Principal Aysha Parks and Counselor Kellie Pennington. After Sandi and Ella read their essays Mayor Rozier presented them with a $25 Visa gift card and they took a seat next to the Mayor as Mayor for the Day during the City Council meeting. Also in attendance were teachers; Justin Hudgins, PE; Stephanie Laclair, gifted fifth grade; and Megan Wolons, fifth grade and parents.
2. Consider a request from American Legion Post #322 to use the Pavilion at the Community Center on April 12th & 13th for a Boston Butt Sale. Councilman Grizzard made a motion to waive the rental fee for the Pavilion for the American Legion fundraiser. Citizen Billy Strozier stated this is a fundraiser for the Legion that supports the "Honor Flight" which takes Veterans twice a year to Washington. Councilwoman Key seconded the motion and it passed without opposition and with an positive affirmation from our Mayors for the Day Sandi and Ella.
3. Consider abolishment of the current Planning and Zoning Commission. Item 3 & 4 are combined.
4. Consider reconstitution of the Planning and Zoning Commission. Councilman Otakie made a motion to accept the first reading, to dispense with the second and approve abolishment of the Planning Commission; Repeal Section 54-31 entitled "Created"; Repeal Section 54-32 entitled "Composition"; Repeal Section 54-33 entitled "Terms"; Repeal Section 54-35 entitled "Filing Vacancies"; Repeal Section 54-36 entitled "Compensation"; Section 54-38 entitled "Officers"; Repeal Section 54-39 entitled "Procedure"; Repeal Section 54-40 entitled "Staff"; Repeal Section 54-41 entitled "Limitation on Expenditures"; and Repeal Section 54-42 entitled "Powers and Duties"; To re-establish the Planning and Zoning Commission and create and establish Section 54-31 entitled "Created and Established"; Section 54-32 entitled "Membership; Term; Purpose"; Section 54-33 entitled "Conflict of Interest"; Section 54-35 entitled "Organization; Rules; Staff; Finances". Councilwoman Griffin seconded the motion and it passed with affirmative votes from all councilmembers.
5. Consider appointment of a new Planning and Zoning Commission. City Administrator Akridge reported the proposal is for Department Heads - Ernie Grizzard, Blair Jeffcoat, Ferman Tyler, George Foley, Building Inspector Buddy Wellmaker, Resident Dexter Shearouse and Zoning Administrator Diane Proudfoot who will serve as Chair. Councilwoman Key made a motion to approve the appointments as listed. Councilman Grizzard seconded the motion and it passed with affirmative votes from all councilmembers.
6. Consider a Recombination Plat submitted by Mary Laverne Rogers at 805 Highway 80. City Administrator Akridge stated the property had three existing lots and is making it two to build her a newer home. Councilman Grizzard made a motion to approve the recombination as submitted. Councilwoman Key seconded the motion and it passed without opposition.
7. Consider a Well Permit application submitted by Amanda and Raymond Nascimento at 1468 Pine Barren Road. (New Home Construction) City Administrator Akridge stated that approval of the well permit request from Amanda & Raymond Nascimento is recommended since the city does not supply water to that area and they have applied for a building permit for a new home. Councilwoman Key made a motion to approve the well permit. Councilman Grizzard seconded the motion and it passed without opposition.
8. Consider Road Striping for Cypress Street and Chestnut Street in the amount of $9,016. (Roadway Improvements/SPLOST) Councilman Kerby made a motion to table this item to received addition bids. Councilwoman Griffin seconded the motion and it passed without opposition.
9. Consider Final Approval of the Wildcat Dam Road Reconfiguration Plan. (New Road Yet to be Named) City Administrator Akridge stated City Engineer Baumgartner recommended approval and Travis Burke with Coleman Company was present if there are any questions. Councilman Grizzard made a motion to approve. Councilwoman Key seconded the motion and it passed without opposition.
10. Executive Session - Attorney Client Privilege/Litigation. Councilwoman Griffin made a motion to adjourn into Executive Session to discuss attorney client privilege & litigation. Councilwoman Key seconded the motion and it passed without opposition. At the conclusion of the executive session, Councilwoman Griffin made a motion to return to the general session and to execute the affidavit as required by the Open Meetings Law. Councilman Kerby seconded the motion and it passed without opposition.
11. Consider extension of moratorium in Industrial development. Councilman Kerby made a motion to extend the moratorium on rezoning of property to Industrial Zoning classification. The moratorium is to include site plan submittals and/or approval within the Industrial Zoned property and a moratorium on the approval of any construction permits within Industrial Zoned property. All of these items are to be in effect until June 3, 2019. Councilman Otakie seconded the motion and it passed without opposition.
Mayor Rozier reported that this concluded the items presented for consideration for inclusion on the Council agenda prior to the deadline of Wednesday, February 13, 2019.
Councilman Kerby made a motion to pay the bills. Councilwoman Griffin seconded the motion and it passed without opposition.
There being no further business, Councilwoman Key made a motion to adjourn at 8:15pm. Councilwoman Griffin seconded the motion and it passed without opposition.
Diane Proudfoot, City Clerk
Note: Section § 50-14-1 of the Official Code of the State of Georgia Annotated requires that the minutes shall, as a minimum, include a description of each motion or other proposal made, and a record of all votes. These minutes meet the minimum requirements. However, in an attempt to provide as much information as possible to the citizens, the recording clerk has included additional background data and discussion on the subjects presented to council. The statements of individuals are not verbatim and may be summary in nature.