Official minutes of the March 17, 2016 Council Meeting

Approved by City Council on April 7, 2016

 

The council meeting was called to order by Mayor Rozier with Reverend Jason Rowe, Pastor of First Baptist Church giving the invocation.   Councilmembers Griffin, Grizzard, Kerby, Key, Myrick, Otto, Attorney Raymond Dickey, City Administrator Charles Akridge and Asst. City Clerk Diane Proudfoot were present. 

 

Councilman Myrick made a motion to approve the draft copy of the minutes of the March 3rd council meeting.  Councilman Grizzard seconded the motion and it passed without opposition.  Councilman Kerby made a motion to approve the agenda of the March 17, 2016 meeting with the removal of item #3 History of the City Seal; the addition of Item #5 Declaration of 11.3 acre property on Wild Cat Dam Road as surplus; item #6 Executive Session to discuss attorney/client privilege, real estate and personnel.  Councilwoman Key seconded the motion and it passed without opposition. 

 

ADMINISTRATIVE/COMMITTEE REPORTS:

 

Councilman Grizzard reported:

The Annual Easter Egg Hunt will be held on Saturday, March 26 from 11:00am to 2:00pm at the Pavilion; 

There will be a Spring Market on April 2nd from 8:00am to 2:00pm; space is available for vendors.

Councilwoman Griffin reported on the following:

Last Saturday the Recreation Department operated the concessions for the Sandhill Elementary Color Run and raised $400

The Gulfstream softball tournament will begin tomorrow and should generate approximately $1400

A raffle will begin soon for a 43” HD Flatscreen Smart TV and the tickets will be $2

All the proceeds from these events will go to the Gym Fund

There have been 211 children sign up for soccer, baseball and softball; the games will begin the first of April

Councilman Myrick stated as a matter of information that some of the scenes for the movie “Baywatch” is being filmed

at the lake off Pine Barren Road

Mayor Rozier stated that a ribbon cutting will be held on Friday morning at 10:00am for the new Donut Shop at Hwy 80 and

            Douglas Court.

 

OLD BUSINESS:

  1. Consider replacement of the Community Center Roof. (CIP/SPLOST)  Councilman Myrick made a motion to award the bid to local vendor Walter Sapp Roofing at a quote of $12,000 with the expenditure being dispersed from SPLOST.  Councilman Grizzard seconded the motion and it passed without opposition.

 

NEW BUSINESS:

 

  1. Presentation – Dan Roach, Government Training, Education and Development, Vinson Institute at UGA.  Mayor Rozier recognized Dan Roach, Public Service Faculty of UGA Carl Vinson Institute of Government and Director of Georgia Clerks Institute.  Mr. Roach was here to recognize Asst. City Clerk, Diane Proudfoot who has completed 101 hours of training to fulfil the requirements of the Georgia Clerks Education Institute to earn recognition as a “Georgia Certified Clerk”.
  2. Founders Day Resolution - History Society.  Mayor Rozier read a resolution recognizing the 42nd Anniversary of the March 25, 1974 signing of the charter declaring the incorporation of the City of Bloomingdale.  Councilman Kerby made a motion to adopt the resolution as read.  Councilwoman Griffin seconded the motion and it passed without opposition.     
  3. Consider Site Plan for Ray DeMott for a Container Yard at Towles Road and Jimmy DeLoach Parkway.  Terry Coleman of Coleman Company stated Mr. DeMott wishes to utilize the property for container storage and container stacking for port related activity.  For this development they would like to continue to utilize the haul road that exist and pave the entrance about 500’ going into the project at Jimmy DeLoach.  Mr. DeMott has future plans to market the front area of the property for warehouses.   The existing pond is being filled but enough will be left to supply the necessary detention.  It was discussion at the Planning Commission meeting of a berm to buffer the adjacent residential properties and council expressed a desire to protect the residential areas.  Mr. Coleman stated the

berm would be about 12’ with a 2 to 1 ratio which would be 4’ across the top and 52’-54’ of total width with natural growth and further stated it would be similar to the berm at Southbridge.  Councilman Kerby stated he would like the hours of operation to be between 7:00am to 5:00pm.  Councilman Myrick made a motion to approve the site plan with a 100’ apron along Jimmy DeLoach and the described berm along the residential properties.  The motion was seconded by Councilman Otto and passed with affirmative votes from Councilmembers Griffin, Grizzard, Key, Myrick and Otto.  Councilman Kerby opposed the motion.

  1. Discuss Community Food Bank.  Councilman Myrick stated the Community Food Bank, which is open on the first and third Thursdays, is currently housed at First Baptist Church but the church will be undergoing some renovations and the current space for the Food Bank will not be available after the renovation is complete.  There has been discussion as to where the Food Bank could be relocated and an option would be to build a 30 x 30 building on the city property to the right of the parking lot at the Museum.  Councilman Kerby stated he estimates the cost of a 30 x 30 building with bathroom to be approximately $25,000 to $30,000 depending on whether it has brick or not.  After further discussion, Councilman Myrick made a motion to build a building to house the Community Food Bank and to move $30,000 from the CIP Rails to Trails-Beautification/Amenities Fund to a Food Bank Fund.  Councilman Grizzard seconded the motion and it passed without opposition.        
  2. Consider declaration of the 11.3 acre property on Wild Cat Dam Road as surplus.  City Administrator Akridge recommended approval of the declaration of the 11.3 acre property as surplus and authorize City Administrator to advertise for bids.  Councilman Myrick made a motion to declare the 11.3 acre property on Wild Cat Dam Road as surplus and authorize the City Administrator to advertise for bids.  Councilwoman Key seconded the motion and it passed without opposition.

 

Councilman Grizzard made a motion to adjourn into Executive Session to discuss attorney/client privilege, real estate and personnel.  Councilwoman Griffin seconded the motion and it passed without opposition.

 

At the conclusion of the executive session, Councilman Myrick made a motion to return to the general session and execute the affidavit as required by the Open Meetings Law.  Councilman Kerby seconded the motion and it passed without opposition.  

Councilwoman Griffin made a motion to appoint Diane Proudfoot as City Clerk of the City of Bloomingdale.  Councilman Otto seconded the motion and it passed without opposition.

 

Mayor Rozier reported that this concluded the items presented for consideration for inclusion on the Council agenda prior to the deadline of Wednesday, March 9, 2016.

 

The accounts payables were presented with Councilman Myrick making a motion to pay the bills, Councilwoman Griffin seconded the motion and it passed without opposition.

 

There being no further business, Councilman Kerby made a motion to adjourn at 8:47pm.  Councilwoman Griffin seconded the motion and it passed without opposition.

 

Respectfully submitted,

 

Diane Proudfoot, City Clerk

 

Note:  Section § 50-14-1 of the Official Code of the State of Georgia Annotated requires that the minutes shall, as a minimum, include a description of each motion or other proposal made, and a record of all votes.  These minutes meet the minimum requirements.  However, in an attempt to provide as much information as possible to the citizens, the recording clerk has included additional background data and discussion on the subjects presented to council.  The statements of individuals are not verbatim and may be summary in nature.