Official Minutes of the October 20, 2016 Council Meeting

Approved by City Council at the November 3, 2016 Council Meeting

 

The council meeting was called to order by Mayor Rozier with Councilwoman Griffin giving the invocation.   Councilmembers Griffin, Grizzard, Kerby, Otto, Attorney Raymond Dickey, City Administrator Charles Akridge and City Clerk Diane Proudfoot were present.   Councilmember Key and Myrick were absent.

 

Councilman Otto made a motion to approve the draft copy of the minutes of the September 15th council meeting.  Councilman Grizzard seconded the motion and it passed without opposition.  Councilman Otto made a motion to approve the agenda of the October 20, 2016 council meeting with the correction of Item #2 to read Veterans Day.  Councilwoman Griffin seconded the motion and it passed without opposition. 

 

ADMINISTRATIVE AND COMMITTEE REPORTS:

 

Councilwoman Griffin reported on the following:

Men’s softball is ending

Co-Ed will begin November 3

We have two (2) Soccer teams in first place

There are five (5) football games left with the U12 undefeated

The Annual Homecoming Bonfire will be Friday, November 4th, the Homecoming Parade and game will be Saturday, November 5th

 

Fire Chief Tyler gave a report on the Hurricane:

Debris removal – FEMA has advised us and other cities to stop debris pick up until contracts can be put in place to qualify for FEMA reimbursements. 

Mayor Rozier reiterated that we are trying to abide by the requirements of FEMA to acquire the reimbursement which would be profitable to the city. 

City Administrator Akridge stressed that all city departments are working to make sure documentation is in order to file with FEMA.

Mayor Rozier reported that a Disaster Team called Team Rubicon will be in the city to assist with removal on private property.

Councilman Otto expressed his appreciation to the fire department, police department, public works, office staff and all who assisted during the Hurricane for the exceptional job in seeing that the after math was handled in a smooth professional manner. 

Mayor Rozier thanked the State Patrol & National Guard and reported that he had to follow the step to protect our citizens by following the lock down.  Chief Tyler stated that with the lock down in place the fire & police had the authority to keep four or five carpet baggers from entering the city that did not have a local license or tag.    

Citizen Doug McCurry questioned if Governor Deal had been in contact and was advised that he had made contact with the Mayor and was very proactive and even visited the area.

 

PUBLIC HEARING:

Variance Request submitted by C.E. Hall for a Minor Subdivision for Lot Size, Frontage and Square Footage for property located at 401 Maple Street. Lot A1 has a frontage of 75.02 feet and is 14,449 square feet. Lot B1 has a frontage of 85 feet and is 15,203 square feet.

Mayor Rozier opened the Public Hearing.

Mr. Hall presented a house plans for the two lots which the bank has received an appraisal on coming in at $180,000.

The sub-division plan was presented to Planning Commission and they recommended approval with the requested variance.

There being no other comments, Mayor Rozier closed the Public Hearing.

 

NEW BUSINESS:

 

  1. Consider a Variance Request for a minor subdivision for lot size, frontage and square footage for property located at 401 Maple Street.  Councilman Grizzard made a motion to approve the variance request for CE Hall for property located at 401 Maple Street with Lot A1 having a frontage of 75.02 feet and 14,449

square feet; Lot B1 having a frontage of 85 feet and 15,203 square feet.  Councilman Kerby seconded the motion and it passed without opposition.

  1. Consider approval of the American Legion Post #322 to use Veterans Freedom Park for a Veterans Day Observance and Flag Burning Ceremony on November 11, 2016.  Councilman Otto made a motion to approve the American Legion Post #322 the use of the Veterans Freedom Park for a Veterans Day Observance and Flag Burning Ceremony on November 11, 2016.  Councilman Grizzard seconded the motion and it passed without opposition.
  2. Consider Fire Protection Fees for Multi-Family Dwellings.  City Administrator Akridge advised council that Magnolia Lane Apartment complex has been billed for Fire Protection at a commercial rate and is recommending that the billing for Multi-Family Dwellings be billed at a commercial rate of $12.00 per unit.  Councilman Otto made a motion to set the Fire Protection Fee for Multi-Family Dwellings at $12.00 per units with an effective date of December 1, 2016.  Councilwoman Griffin seconded the motion and it passed without opposition.

 

 

Official minutes 10-20-16 council meeting (page 2):

 

  1. Consider the first reading of an amendment to the Alcoholic Beverage Ordinance – Distance and Area Requirements – 200 yards to 100 yards.  Mayor Rozier stated that the city passed an Alcohol Ordinance a while back which allows the issuance of an alcoholic beverage license within 200 yards of a church or daycare.  Councilwoman Griffin stated that four churches submitted letters of concern regarding the proposed change in the distance requirement for an alcoholic beverage license.  (The letters are attached)  Councilman Kerby stated that this is an important matter and felt all members should vote and made a motion to table action on this item.  Councilman Grizzard seconded the motion and it passed without opposition.
  2. Consider a Well Permit application submitted by Beverly L. Thomas for 45 Howard Drive.  Ms. Thomas stated that she has been tied into the well on property that is being sold and she needs to secure a separate well.  Councilwoman Griffin made a motion to approve the well permit.  Councilman Kerby seconded the motion and it passed without opposition.

 

Mayor Rozier reported that this concluded the items presented for consideration for inclusion on the Council agenda prior to the deadline of Wednesday, October 12, 2016.

 

The accounts payables were presented with Councilman Otto making a motion to pay the bills, Councilman Kerby seconded the motion and it passed without opposition.

 

There being no further business, Councilman Otto made a motion to adjourn at 7:27pm.  Councilwoman Griffin seconded the motion and it passed without opposition.

 

Respectfully submitted,

 

Diane Proudfoot, City Clerk

 

Note:  Section § 50-14-1 of the Official Code of the State of Georgia Annotated requires that the minutes shall, as a minimum, include a description of each motion or other proposal made, and a record of all votes.  These minutes meet the minimum requirements.  However, in an attempt to provide as much information as possible to the citizens, the recording clerk has included additional background data and discussion on the subjects presented to council.  The statements of individuals are not verbatim and may be summary in nature.