Official Minutes of the June 12, 2014 Council Meeting
Approved by City Council July 17, 2014
The council meeting was called to order by Mayor Rozier with Dexter Shearouse giving the invocation. Councilmembers Griffin, Grizzard, Kerby, Key, Myrick, Otto, Attorney Raymond Dickey, City Administrator Charles Akridge and Asst. City Clerk Diane Proudfoot were present.
Councilman Myrick made a motion to approve the draft copy of the minutes of the May 15, 2014 council meeting. Councilman Grizzard seconded the motion and it passed with six affirmative votes. Councilman Myrick made a motion to approve the agenda of the June 12, 2014 meeting with the following additions:
Item 6 – Consider cancellation of the June 19, 2014 council meeting;
Item 7 - Consider setting the 2014/2015 millage rate
Executive Session to discuss personnel and litigation matters.
Councilman Kerby seconded the motion and it passed with six affirmative votes.
Administrative & Committee reports:
Mayor Rozier, Councilwoman Griffin and Recreation Director Foley presented certificates of recognition to the U-12 Girls softball team, the U-8 Boys baseball team and the U-13 Soccer team for ending the season in 1st place!
Councilman Myrick stated while in the office a couple weeks ago a call had come in from a citizen who to his surprise was calling to acknowledge how nice the City looks, how pleased he was on the Veterans Monument and that the overall City looks great.
Councilman Grizzard invited everyone to the “Patriotic Celebration” which will be held at Taylor Park on June 28 from 6:00 – 9:00pm, the activities will include bouncy house, dunking booth, hay ride, water slide and other activities; there will be a patriotic program with guest speakers, music performed by local choirs and the night will end with a great fireworks show.
Councilman Kerby took a moment to thank Captain Jeffcoat for stepping in and doing a fine job overseeing the Police Department as Chief Pike is out taking care of his wife.
NEW BUSINESS:
1) Consider adoption of the 2014/2015 Fiscal Year Budget. Councilman Myrick made a motion to waive the first reading, to dispense with the second reading and to adopt the 2014/2015 Fiscal Year Budget. Councilman Grizzard seconded the motion and it passed with six affirmative votes.
2) Consider second reading and adoption of Records Retention Schedule Ordinance. Councilman Grizzard made a motion to approve the second reading and to adopt the Records Retention Schedule Ordinance. Councilwoman Griffin seconded the motion and it passed with six affirmative votes.
3) Consider dedication of Public Works Building in honor of Fett “Buddy” Burke. Councilman Myrick made a motion to dedicate the Public Works Building in honor of Fett “Buddy” Burke. Councilman Kerby seconded the motion and it passed with six affirmative votes.
4) Discussion of City Council participation in the City’s Insurance Plan. Councilwoman Griffin made a motion to include the Elected Officials and part-time employees in the participation of the insurance plan with no expense to the City and the premiums would be at their own expense. Councilman Otto seconded the motion and it passed with six affirmative votes.
5) Consider proposal from Hargray for Phone/Internet Services. Councilman Grizzard made a motion to enter into an agreement with Hargray for telephone/internet service and to terminate service with Deltacom. Councilman Otto seconded the motion and it passed with six affirmative votes.
6) Consider the cancellation of the June 19, 2014 council meeting. Councilman Myrick made a motion to cancel the June 19, 2014 council meeting. Councilwoman Griffin seconded the motion and it passed with six affirmative votes.
7) Consider setting the millage rate for the 2014/2015 Fiscal Year. Councilman Myrick made a motion to set the millage rate at 10 mils and roll it back to 0 mils to consist of the LOST roll back amount plus other revenues generated by the City. Councilwoman Griffin seconded the motion and it passed with six affirmative votes.
Councilman Kerby made a motion to adjourn into executive session to discuss possible litigation and personnel matters. Councilman Grizzard seconded the motion and it passed with six affirmative votes.
At the conclusion of the executive session, Councilwoman Griffin made a motion to return to regular session and approve the execution of the affidavit as required by the Open Meetings Act. Councilwoman Key seconded the motion and it passed with six affirmative votes.
Councilman Kerby made a motion to hire Michael Amos as the replacement Patrol Officer for the Police Department. Councilman Grizzard seconded the motion and it passed with six affirmative votes.
Mayor Rozier reported that this concluded the items presented for consideration for inclusion on the Council agenda prior to the deadline of Wednesday, June 4, 2014.
The accounts payables were presented with Councilman Otto making a motion to pay the bills. Councilman Grizzard seconded the motion and it passed with six affirmative votes.
There being no further business, Councilwoman Griffin made a motion to adjourn at 7:43pm. Councilwoman Key seconded the motion and it passed with six affirmative votes.
Respectfully submitted,
Diane Proudfoot, Asst. City Clerk
Note: Section § 50-14-1 of the Official Code of the State of Georgia Annotated requires that the minutes shall, as a minimum, include a description of each motion or other proposal made, and a record of all votes. These minutes meet the minimum requirements. However, in an attempt to provide as much information as possible to the citizens, the recording clerk has included additional background data and discussion on the subjects presented to council. The statements of individuals are not verbatim and may be summary in nature.