Official Minutes of the May 15, 2014 Council Meeting
Approved by City Council June 12, 2014
The council meeting was called to order by Mayor Rozier with Councilman Myrick giving the invocation remembering the Burke family during the loss of former employee Buddy Burke. Councilmembers Griffin, Grizzard, Key, Myrick, Otto, Attorney Raymond Dickey, City Administrator Charles Akridge and Asst. City Clerk Diane Proudfoot were present.
Councilman Myrick made a motion to approve the draft copy of the minutes of the May 1, 2014 council meeting. Councilwoman Griffin seconded the motion and it passed with five affirmative votes. Councilman Grizzard made a motion to approve the agenda of the May 15, 2014 meeting. Councilwoman Griffin seconded the motion and it passed with five affirmative votes.
Administrative & Committee reports:
Recreation Director Foley reported:
Spring baseball/softball/soccer has ended with the U-8 boys took 1st & 2nd place in CAA; theU-12 girls took 1st place and
will go to all-stars; the U-10 boys took 2nd place,
Out of the five soccer teams the U-13 finishing in 1st place,
Plans are underway for a couple of tournaments for May 30-31 and June 6-7,
Family Fun Night for the soccer teams will be held on May 20 at 6:00pm to present their trophies,
Coed church league will begin on Thursday with 7-8 teams.
City Administrator Akridge reported:
2014/2015 Budget Public hearing will be held on June 10, 2014 at 6:00pm,
Memorial Day Celebration will be held at the Veterans Park on May 26, 2014 at 10:00am.
Chief Pike introduced the newly employed Part-time Police Office - Kevin McKoon; and,
presented Citizen Nathan Nadel with a “Certificate of Appreciation” for loaning the officers who worked security at the Annual Ottawa Farms Strawberry Festival on April 12 & 13, 2014 his motorized cart, at no cost.
Councilman Grizzard reported:
The quarterly senior luncheon was held on Tuesday and everyone enjoyed themselves
Recreational Bingo is being researched by some of the citizens
Thanked George and Tina for their work in getting the luncheon together
Councilman Myrick reminded everyone that August 21, 2014 is “National Senior Day” and the information about the annual
luncheon will be sent out at a later date
NEW BUSINESS:
1) Consider Declaration of Surplus property. City Administrator Akridge presented a list of surplus items consisting of 12 items. Councilman Myrick made a motion to declare the items presented as surplus and to set minimum bids as follows: Item #1 - 2007 Ford Explorer at $3,500; Items #2-9 Shotguns at $100 each; Item #11 Manitowoc Ice Machine at $75; Items #12 & 13 chainsaws no minimum; Item #10 a seized 20 Gauge shotgun was removed pending release. Councilman Otto seconded the motion and it passed with five affirmative votes.
2) Consider purchase of a 2014 Dodge Durango for the Police Department in the amount of $27,787 (SPLOST/CIP). Councilman Grizzard made a motion to approve the purchase of the 2014 Dodge Durango for the Police Department. Councilwoman Key seconded the motion and it passed with five affirmative votes.
3) Consider a Home Occupation License application submitted by Mr. Jose Lobo for an office only framing subcontractor business at 1616 Pine Barren Road. Councilman Myrick made a motion to waive the public hearing and the issuance of a Home Occupation License to Jose Lobo for an “office only” framing business at 1616 Pine Barren Road. Councilman Grizzard seconded the motion and it passed with five affirmative votes.
4) Consider adoption of Records Retention Schedule Ordinance. Councilman Otto made a motion to approve the first reading of the Records Retention Schedule Ordinance. Councilwoman Griffin seconded the motion and it passed with five affirmative votes.
5) Consider a proposal from Kern & Company for professional services in the amount of $7,500 for the Rails to Trails project. (Transportation Enhancement (TE) Fund) City Administrator Akridge stated this is the next step in the project to show the ditches being piped and to incorporate the storm drain pipes for the four blocks east of Cherry Street. Councilman Myrick made a motion to approve the proposal in the amount of $7,500. Councilman Grizzard seconded the motion and it passed with five affirmative votes.
6) Consider the purchase of a Rescue Strut System for the Fire Department in the amount of $5,500. (SPLOST/CIP) Councilman Grizzard made a motion to approve the purchase of the Rescue Strut System in the amount of $5,500 to be expended from SPLOST/CIP. Councilwoman Griffin seconded the motion and it passed with five affirmative votes.
7) Consider increase in the SPLOST allocation to the Water Meter Upgrade Fund from 10% to 15%. Councilman Myrick made a motion to approve the increase in the SPLOST allocation to the Water Meter Upgrade Fund from 10% to 15%. Councilwoman Key seconded the motion and it passed with five affirmative votes.
Councilwoman Griffin made a motion to adjourn into executive session to discuss real estate matters. Councilman Grizzard seconded the motion and it passed with five affirmative votes.
At the conclusion of the executive session, Councilman Grizzard made a motion to return to regular session and approve the execution of the affidavit as required by the Open Meetings Act. Councilwoman Griffin seconded the motion and it passed with five affirmative votes.
Mayor Rozier reported that this concluded the items presented for consideration for inclusion on the Council agenda prior to the deadline of Wednesday, May 7, 2014.
Mayor Rozier stated the visitation for Buddy Burke will be Friday at Strickland Funeral Home from 6:00pm to 8:00pm and the funeral will be Saturday at Alpha Methodist Church at 11:00am.
The accounts payables were presented with Councilman Myrick making a motion to pay the bills. Councilwoman Griffin seconded the motion and it passed with five affirmative votes.
There being no further business, Councilman Myrick made a motion to adjourn at 7:40pm. Councilman Kerby seconded the motion and it passed with six affirmative votes.
Respectfully submitted,
Diane Proudfoot, Asst. City Clerk
Note: Section § 50-14-1 of the Official Code of the State of Georgia Annotated requires that the minutes shall, as a minimum, include a description of each motion or other proposal made, and a record of all votes. These minutes meet the minimum requirements. However, in an attempt to provide as much information as possible to the citizens, the recording clerk has included additional background data and discussion on the subjects presented to council. The statements of individuals are not verbatim and may be summary in nature.