Official Minutes of the March 21, 2013 Council Meeting
Approved by Council April 4, 2013
The meeting was called to order by Mayor Tipton with Councilman Baxter giving the invocation. All members of council were present. Also present were Attorney Dickey, City Administrator Akridge, Police Chief Pike, Police Captain Jeffcoat, Fire Chief Tyler and Asst. City Clerk Diane Proudfoot.
Councilman Crosby made a motion to approve the draft copy of the minutes of the March 7, 2013 meeting. Councilman Baxter seconded the motion and it passed with six affirmative votes. Councilman Myrick made a motion to approve the agenda of the March 21, 2013 meeting with the removal of item #4 purchase of chairs for Council Chamber. Councilman Baxter seconded the motion and it passed with six affirmative votes.
Administrative and Committee reports:
Councilman Baxter reported:
1. The Fire Department is housing the CEMA Countywide mobile disaster unit and
invited citizens to visit the department and Chief Tyler will give them a tour of the unit.
2. A meeting was held with Ann Purcell in which three items were discussed
A. Sidewalks along Hwy 80
B. State money for paving Osteen Road
C. State installed marker for the CCC Camp site located on Adams Road
Councilman Crosby reported:
1. Easter Egg Hunt will be held on Saturday, March 23rd from 11:00am to 1:00pm at the
Pavilion with games, food, egg hunt and a visit from the Easter Bunny.
Councilwoman Griffin reported:
1. Introduced Cub Scout Leader Wendy McDonald of the "Wolves" 7 & 8 year old pack
From Zion Lutheran, who stated the troop is working on their citizenship award and a step in that process is to tour the City with the Mayor. Councilwoman Griffin presented each Cub Scout with a Certificate of Citizenship award signed by the Mayor and herself.
Councilman Myrick reported:
1. The Veterans Committee is still waiting on the granite to arrive for the monument.
2. Thanked the American Legion West Chatham Post 322 for their contribution of $300
to the Veterans Monument and also for purchasing of a brick.
OLD BUSINESS: None
1. Consider bid award to Jerry D. Rushing Construction Company in the amount of $99,010.50 for the Department of Natural Resources (DNR) Rail Bed Trail Phase II Grant. Councilman Crosby made a motion to award the bid to low bidder Jerry D. Rushing Construction Company in the amount $99,010.50 for the DNR Rail Bed Trail Grant with $25,000 city match being expended from the Transportation Enhancement fund. Councilman Baxter seconded the motion. Councilman Kerby questioned the total of the awarded grant and was advised it was a grant for $100,000 with a $25,000 city match. The motion carried with six affirmative votes.
2. Consider bid award for the awning/covers for the bleachers at Taylor Park. Councilwoman Griffin made a motion to award the bid to low bidder Handi-House of Savannah for eight (8) awnings for Taylor Park in the amount of $16,600. Councilman Rawlings seconded the motion and it passed with six affirmative votes.
3. Consider amendment to the Retirement Plan. Councilman Kerby made a motion to add the Recreation Director and the Building Inspector to the Defined Benefits plan under the same terms and conditions as written in plan and any other needs. Councilman Myrick seconded the motion and it passed with six affirmative votes.
4. Consider renovation to City Hall for a Planning and Zoning Office. Councilman Crosby made a motion to add to the C.I.P. list renovations to City Hall, which include but are not limited to renovating the Council Chamber and a Planning and Zoning office in the City Hall administrative area with this project being placed #2 on the Capital Improvement Plan (CIP) list. Councilman Baxter seconded the motion and it passed with six affirmative votes.
5. Consider the purchase of two (2) Police Cars from the Capital Improvement Plan (CIP) SPLOST proceeds. Councilman Baxter made a motion to purchase two (2) police cars from the CIP in the amount of $69,219. Councilman Crosby seconded the motion and it passed with six affirmative votes.
6. Consider the purchase of a Bobcat from the CIP SPLOST proceeds. Councilman Kerby made a motion to purchase the Bobcat in the amount of $7,000 from the CIP SPLOST funds. Councilman Myrick seconded the motion and it passed with six affirmative votes.
Mayor Tipton reported that this concludes the items presented for consideration for inclusion on the Council agenda prior to the deadline of Wednesday, March 13, 2013.
The accounts payables were presented with Councilman Myrick making a motion to pay the bills. Councilman Crosby seconded the motion and it passed with six affirmative votes.
There being no further business, Councilman Kerby made a motion to adjourn at 7:45pm. Councilwoman Griffin seconded the motion and it passed with six affirmative votes.
Diane Proudfoot, Asst. City Clerk
Note: Section § 50-14-1 of the Official Code of the State of Georgia Annotated requires that the minutes shall, as a minimum, include a description of each motion or other proposal made, and a record of all votes. These minutes meet the minimum requirements. However, in an attempt to provide as much information as possible to the citizens, the recording clerk has included additional background data and discussion on the subjects presented to council. The statements of individuals are not verbatim and may be summary in nature.