Official Minutes of the December 5, 2013 City Council Meeting

Approved by Council December 23, 2013

 

The meeting was called to order by Mayor Tipton with Councilwoman Griffin giving the invocation.   Councilmembers Baxter, Griffin, Kerby, Myrick and Rawlings were present.  Also present were Attorney Dickey, City Administrator Akridge, and Asst. City Clerk Diane Proudfoot.   

 

Councilman Baxter made a motion to approve the draft copy of the minutes of the November 21, 2013 meeting.  Councilman Myrick seconded the motion and it passed with five affirmative votes.

 

Councilman Myrick made a motion to approve the agenda of the December 5, 2013.  Councilman Baxter seconded the motion and it passed with five affirmative votes.

 

Administrative and Committee reports:

 

Councilwoman Griffin reported:

1)      The City is sponsoring a meeting on December 12^th at 10:00am with the Recreation Committee and Recreation Director Foley at the Community Building to receive citizen input for future planning of activities and events for the senior adults.   

2)      The Annual Christmas Tree Lighting will be held on Saturday, December 7^th at 6:00pm at the History Museum with Santa making his appearance.

 

Councilman Kerby expressed his appreciation to Public Works Superintendent Grizzard.

 

OLD BUSINESS:

 

1)      Consider payment of invoice from Hussey, Gay, Bell & DeYoung.  Councilman Kerby made a motion to pay the invoice in the amount of $18,540.00.  Councilman Baxter seconded the motion and it passed with five affirmative votes.

2)      Consider purchase of pump for the Maple Street pump station in the amount of $27,338.45.  City Administrator Akridge reported the city has been renting a pump for the lift station for four months and that Xylem has offered a purchase price for the pump of $27,338.45.  Councilman Rawlings made a motion to purchase the pump at a price of $27,338.45.  Councilman Myrick seconded the motion.  Councilman Baxter stated that if and when the time came for the lift station to be rebuilt that the city would require, as part of the bid specifications, the contractor to furnish the pump and bypass system should anything go wrong such as spill or leakage that could result in EPD fines.  The motion passed with five affirmative votes.  

 

NEW BUSINESS:

 

1)      Consideration of declaration of surplus property.  Councilman Baxter made a motion to declare as surplus the items as presented but to hold the police vehicles on the list until the new vehicles arrive and also include the items from the previous surplus list that did not move with no minimum bid being set.  Councilman Myrick seconded the motion and it passed with five affirmative votes.

2)      Consider authorizing Mayor to execute forms to submit LOMA for City Hall and Fire Station to FEMA.  Councilman Kerby made a motion to authorize the Mayor to execute the LOMA form for submission to FEMA.  Councilman Baxter seconded the motion and it passed with five affirmative votes.   Councilman Baxter stated that if FEMA approves the LOMA it would not show up on the Flood maps that are in the process of being produced but there would be a certificate on file showing the acceptance of the LOMA.

3)      Consider renewal of Temporary Certificate of Zoning permit for a Produce Stand at 704 W. Hwy 80 submitted by Jerry Swagert.  Councilman Myrick made a motion to approve the renewal of the Temporary Certificate of Zoning for the produce stand.  Councilwoman Griffin seconded the motion and it passed with five affirmative votes. 

4)      Discussion of cost estimate for guardrails at Ash and Cregor Streets.  Councilman Kerby stated that this item can be done in house. 

 

Councilman Myrick made a motion to adjourn into executive session to discuss potential litigation.  Councilwoman Griffin seconded the motion and it passed with five affirmative votes.   At the conclusion of the executive session, Councilman Myrick made a motion to return to regular session and approve the execution of the affidavit as required by the Open Meetings Act.  Councilman Baxter seconded the motion and it passed with five affirmative votes.

 

Mayor Tipton stated this concluded the items presented for consideration for inclusion prior to the deadline of Wednesday, November 27, 2013.

 

The accounts payables were presented with Councilman Myrick making a motion to pay the bills.  Councilman Baxter seconded the motion and it passed with five affirmative votes.

 

There being no further business, Councilman Kerby made a motion to adjourn at 7:50pm.  Councilwoman Griffin seconded the motion and it passed with five affirmative votes.

 

Respectfully submitted,

 

Diane Proudfoot, Asst. City Clerk

 

Note:  Section § 50-14-1 of the Official Code of the State of Georgia Annotated requires that the minutes shall, as a minimum, include a description of each motion or other proposal made, and a record of all votes.  These minutes meet the minimum requirements.  However, in an attempt to provide as much information as possible to the citizens, the recording clerk has included additional background data and discussion on the subjects presented to council.  The statements of individuals are not verbatim and may be summary in nature.