Official Minutes of Council Meeting – August 16, 2012
Approved by Council September 20, 2012
The meeting was called to order by Mayor Tipton with Councilman Myrick giving the invocation. Councilmembers Baxter, Crosby, Griffin, Kerby, Myrick, Attorney Dickey, City Administrator Akridge, Police Chief Pike, Fire Chief Tyler and Asst. City Clerk Diane Proudfoot were present.
Councilman Myrick made a motion to approve the draft copy of the minutes of the July 19, 2012 meeting. Councilman Baxter seconded the motion and it passed with six affirmative votes. Councilman Myrick made a motion to approve the agenda of the August 16, 2012 meeting with the addition of change order #9 of the Phase II Drainage Improvement change order list and also allow Councilman Kerby to explain each change order and vote on them as a whole. Councilman Baxter seconded the motion and it passed with six affirmative votes.
Administrative & Committee reports:
City Administrator Akridge reported on the following:
1. June SPLOST was $48,505.10
2. Solid waste/recycling bids are due August 24, 2012 at 5:00pm
3. General Services Committee will meet on August 28, 2012 at 5:00pm to review Solid Waste bids.
4. New Hampstead High School ribbon cutting rescheduled to Friday, August 24, 2012 at 1:30pm
5. Copies of account balances as of August 10, 2012 and invoices paid under contract and/or CIP were distributed for review.
Councilman Baxter reported there would be a “Neighborhood Watch” kickoff meeting at 6:30pm on August 23, 2012 at the Police Department Training Room.
Councilman Crosby reported that the History Museum is about 99% complete on the inside and approximately 85% on the outside. A request was extended to anyone willing to donate or loan artifacts/memorabilia to the History Museum would be greatly appreciated. The Interview Team will be going out seeking more interviews for the videos. Bingo will be on Friday night and is still being held every other Friday night.
Councilwoman Griffin reported the Football RAMA will be held on September 8, 2012 in Bloomingdale and invited everyone to attend. The maintenance department has worked hard to get everything ready for the RAMA and a special thanks was extended to them.
OLD BUSINESS: None
NEW BUSINESS:
1. Consider the Declaration of Surplus Property. Councilman Kerby reported that the Maintenance Department and the Police Department has vehicles, equipment and miscellaneous items to declare as surplus. An invitation to bid will be published in the newspaper to receive sealed bids on the list of items and the General Services Committee will meet and set a reserve amount on August 28, 2012 at 5:00pm.
2. Consider appointments to the Recreation Executive Board. Councilwoman Griffin made a motion to accept the recommendation of the Recreation Director to renew Executive Board Members; Angela Larsen, Jonathan Wade, Debbie Shearouse and James Cannon. Councilman Myrick seconded the motion and it passed with six affirmative votes.
3. Consider a Resolution endorsing the formation of the Chatham County Keep Chatham Beautiful affiliate. Councilman Myrick made a motion to execute the Resolution calling for Chatham County to Establish a Keep Chatham Beautiful Affiliation. Councilman Baxter seconded the motion and it passed with six affirmative votes.
4. Consider a Resolution to enter into a Project Agreement with the Georgia Department of Natural Resources for a grant award of $100,000 to construct the Bloomingdale Rail Bed Trail extension and authorize Mayor Tipton to execute said Agreement. Councilman Crosby made a motion to execute the Resolution to enter into a Project Agreement with the Georgia DNR for a grant award of $100,000 to construct the Bloomingdale Rail Bed Trail extension and authorize Mayor Tipton to execute the Agreement. Councilman Baxter seconded the motion and it passed with six affirmative votes.
5. Consider an increase of water/sewer rates of $1.00 based on usage. After discussion, Councilman Baxter made a motion not to consider an increase in the water & sewer base rate at this time. Councilman Crosby seconded the motion and it passed with six affirmative votes.
6. Consider an increase of Fire Protection rates. Councilman Baxter made a motion to keep the fire protection rates as they were last year with the $0 - $20,000 value at $6.00 and to also bill the unincorporated areas within the Bloomingdale fire district as proposed. Councilman Crosby seconded the motion. Councilmembers Baxter, Rawlings and Crosby voted affirmative. Councilmembers Myrick, Kerby and Griffin voted nay. Mayor Tipton voted affirmative. The motion carried.
7. Consider a proposal from Coca-Cola Beverage Company to provide a scoreboard for Taylor Park. Councilwoman Griffin made a motion to accept the proposal from Coca-Cola to install the scoreboard at a cost of $900 with cost being expended from the Recreation operating account. Councilman Myrick seconded the motion and it passed with six affirmative votes.
8. Mrs. Mary Mitchell – Citizen to be heard. Mayor Tipton recognized citizen Mary Mitchell who discussed her feelings regarding a banner placed on the property of Gaster Lumber.
9. Consider approval of Change Order #1 – #9 Phase II Drainage Improvements.
Councilman Kerby gave a description of each change order
#1 Betty Byrd - erosion $5,310.00
#2 Idell Ray - pipe ditch $6,000.00
#3 Lower force main (Chestnut/Main) - $3,593.00
#4 Ash Street ditch, rip/rap 10' frontage (Morris/Miltiades) - $910.00
#5 Pipe ditch - culvert box left off plans - $2,505.00
#6 Pipe ditch(Hallman & Fail) - $15,915.00
#7 Plug Pipe (Rowland) - $600.00
#8 Missing culvert (Farrow) - $1,530.00
#9 Return property to preconstruction (Burke) - $2,600.00
Total change orders $38,963.00
Councilman Kerby made a motion to approval change order 1-9. Councilman Crosby seconded the motion and it passed with six affirmative votes.
10. Consider the purchase of a Bobcat Excavator with Cutter in the amount of $46,714.01 with SPLOST proceeds as outlined in the Capital Improvement Plan (CIP). Councilman Kerby made a motion to purchase a Bobcat Excavator with cutter in the amount of $46,714.01 from SPLOST as outlined in the Capital Improvement Plan. Councilman Crosby seconded the motion and it passed with six affirmative votes.
11. Consider proposal from Hussey, Gay, Bell & DeYoung, Inc. for a Geographical Imaging System (GIS) for computer mapping of water, sewer and drainage infrastructure. Councilman Kerby made a motion to accept the proposal from HGBD for GIS computer mapping of water, sewer and drainage infrastructure at a cost not to exceed $13,500 for start up with a yearly Monitoring/Maintenance cost of $1,800 with funds being expended from Water/Sewer. Councilman Crosby seconded the motion and it passed with six affirmative votes.
12. Consider approval of funds for a parking lot at Taylor Park. Councilwoman Griffin made a motion to approve the recreation parking lot at Taylor Park at a cost not to exceed $14,000 with funds being expended from Capital Improvements of the SPLOST funds. Councilman Myrick seconded the motion and it passed with six affirmative votes.
13. Georgia Flood Map Revisions/Flood Insurance Rate Maps. Councilman Kerby made a motion to authorize Hussey, Gay, Bell & DeYoung, Inc. to begin the execution of a LOMR to be submitted to FEMA on behalf of the City. Councilman Crosby seconded the motion and it passed with six affirmative votes.
14. Consider appointment of Police Chief Position. Councilman Baxter made a motion to appoint Roy Pike as Police Chief. Councilman Myrick seconded the motion and it passed with six affirmative votes.
Mayor Tipton reported that this concludes the items presented for consideration for inclusion on the Council agenda prior to the deadline of Wednesday, August 8, 2012.
The accounts payables were presented with Councilman Myrick making a motion to pay the bills. Councilwoman Griffin seconded the motion and it passed with six affirmative votes.
There being no further business, Councilman Kerby made a motion to adjourn at 8:30pm. Councilwoman Griffin seconded the motion and it passed with six affirmative votes.
Respectfully submitted,
Diane Proudfoot, Asst. City Clerk
Note: Section § 50-14-1 of the Official Code of the State of Georgia Annotated requires that the minutes shall, as a minimum, include a description of each motion or other proposal made, and a record of all votes. These minutes meet the minimum requirements. However, in an attempt to provide as much information as possible to the citizens, the recording clerk has included additional background data and discussion on the subjects presented to council. The statements of individuals are not verbatim and may be summary in nature.