Official Minutes of Council Meeting – April 5, 2012
Approved by Council April 19, 2012
The meeting was called to order by Mayor Tipton with Councilman Baxter giving the invocation. All council members, City Administrator Akridge, City Attorney Dickey, Police Chief Gossett, Fire Chief Tyler and Asst. City Clerk Diane Proudfoot were present.
Councilman Myrick made a motion to approve the draft copy of the minutes of the March 15, 2012 meeting. Councilman Crosby seconded the motion and it passed with five affirmative votes with Councilman Rawlings abstaining from the vote. Councilman Crosby made a motion to approve the agenda of the April 5, 2012 meeting. Councilman Myrick seconded the motion and it passed with six affirmative votes.
Administrative & Committee reports:
City Administrator Akridge gave the following report:
1. Financial report - March 31st benchmark at 75% the General Fund revenues are at 68.62%
Expenditures are over budget at 82.2% (Note: LOST revenues are very low at 62.93%)
Water/Sewer revenues are at 68.25% with expenditures at 60.2%
Department Heads have been encouraged to be restrictive on spending until June 30th to be under budget
2. The 72 sections of surplus fire hose that did not receive any bids was sold to Screven County Fire
Department in the amount of $1500
3. The closing of the De-Annexation on Pine Barren Road will be next week and the City should receive the
funds from that shortly after
4. FEMA will be holding flood insurance outreach meetings on April 17, 2012 at 1:30pm at Pooler City Hall
5. Sign sponsorships were received from: Gamron, Inc., Kerby Enterprises, AeroTech, Krispy Chic,
Roma Pizza, Arrow Exterminators, Joe Marchese Construction and Butcher Block
Councilwoman Griffin gave the following report:
1. The recreation park looks really good and has come together nicely
2. Thanked Joe Young and the Committee members for all their work
3. Girls softball Rama will be held on April 12th at Hendrix Park and the boy’s baseball Rama will be held
at Garden City
4. Invited Council and Citizens to attend the dedication of the new ball field on April 16th at 5:45pm
followed by the kick off of the new baseball/softball season
5. Johnson Controls donated $1,000 to the Recreation department Special Projects
Councilman Crosby gave the following report:
1. The Special Events Committee along with the City and the History Society hosted an Easter Egg Hunt on
March 31st with approximately 60 children, hiding of over 400 eggs, a visit from the Easter Bunny and
fortunately the rain held off until it was over
2. A special thanks to Pete Waller for the donation of the two blow-ups amusements and Guerrero Mexican
Restaurant for donating a gift certificate for two meals for the Adult door prize
3. The City has received notice that the $100,000 Rails to Trails Phase II grant applied for by the City has been
awarded with an 80/20 match
4. There is an additional $100,000 grant that we have not received word on at this time
5. The City will be applying for a million dollar grant for sidewalks and streetlights
OLD BUSINESS: None
NEW BUSINESS:
1. Discussion of streetlights. Councilman Kerby reported he had been approached by citizens at the last meeting regarding Ray Street not having a streetlight. After checking around the City he found Ray Street was the only street coming directly onto Highway 80 without a light. Citizens were encouraged to report any street that may be particularly dark to City Hall.
2. Consider an invoice #2 submitted by Sandling Electrical Service in the amount of $90,000 for field lighting at Taylor Park. Councilwoman Griffin made a motion to pay the invoice submitted by Sandling Electrical Service in the amount of $90,000 for field lighting at Taylor Park. The motion was seconded by Councilman Crosby and it passed with six affirmative votes.
3. Consider approval of a cost estimate submitted by Hussey, Gay, Bell and DeYoung to pipe a ditch at 101 Ash Street in the amount of $4,110 for the Phase II Drainage project. Councilman Kerby made a motion to accept the cost estimate and authorize the piping of the ditch. Councilman Crosby seconded the motion and it passed with six affirmative votes.
4. Consider payment of invoice #4 submitted by Southern Champion Construction in the amount of $83,547.90 for the Phase II Drainage project. Councilman Kerby made a motion to pay the invoice as approved by the engineer. Councilman Myrick seconded the motion and it passed with six affirmative votes.
5. Consider approval of the proposed Purchasing Policy. Councilman Myrick made a motion to adopt the Purchasing Policy with a change to the cap from $500 to $1000 for Department Heads. Councilman Baxter seconded the motion and it passed with six affirmative votes.
6. Citizen to be heard – Mr. Martin Collins. Mr. Collins addressed council with his concerns regarding public hearings.
7. Consider payment of an invoice submitted by Hussey, Gay, Bell and DeYoung for Construction Administration Services for the Phase II Drainage project in the amount of $3,556.25. Councilman Kerby made a motion to pay the invoice to Hussey, Gay, Bell and DeYoung for construction administration services for the Phase II drainage project in the amount of $3,556.25. Councilman Myrick seconded the motion and it passed with six affirmative votes.
8. Consider payment of invoice #3 and final invoice submitted by Sandling Electrical Service in the amount of $23,493.00 for field lighting at Taylor Park. Councilwoman Griffin made a motion to pay the invoice to Sandling Electrical Service in the amount of $18,493.00 for field lighting which is withholding $5,000 until the company returns and re-lamps the field. Councilman Myrick seconded the motion and it passed with six affirmative votes.
9. Consider payment of an invoice submitted by Whitaker Laboratory Inc. in the amount of $597.50 for
light pole inspection services at Taylor Park. Councilwoman Griffin made a motion to pay the invoice in the amount of $597.50 to Whitaker Laboratory, Inc. for light pole inspections at Taylor Park and authorize Sandling Electric to repair faulty poles discovered by Whitaker Laboratory during their inspection. Councilman Kerby seconded the motion and it passed with six affirmative votes.
10. Consider payment of invoice #5 submitted by Southern Champion Construction in the amount of
$66,460.50 for the Phase II Drainage project. Councilman Kerby made a motion to approve invoice #5 submitted by Southern Champion Construction in the amount of $66,460.50 as approved by the engineer for the Phase II drainage project. Councilman Baxter seconded the motion and it passed with six affirmative votes.
Mayor Tipton reported that this concluded the items presented for consideration for inclusion on the council agenda prior to the deadline of Wednesday, March 28, 2012.
The accounts payables were presented with Councilman Myrick making a motion to pay the bills. Councilwoman Griffin seconded the motion and it passed with six affirmative votes.
There being no further business, Councilman Kerby made a motion to adjourn at 7:45pm. Councilwoman Griffin seconded the motion and it passed with six affirmative votes.
Respectfully submitted,
Diane Proudfoot, Asst. City Clerk
Note: Section § 50-14-1 of the Official Code of the State of Georgia Annotated requires that the minutes shall, as a minimum, include a description of each motion or other proposal made, and a record of all votes. These minutes meet the minimum requirements. However, in an attempt to provide as much information as possible to the citizens, the recording clerk has included additional background data and discussion on the subjects presented to council. The statements of individuals are not verbatim and may be summary in nature.