Official Minutes of the Council Meeting – October 18, 2012

Approved by City Council November 15, 2012

 

The meeting was called to order by Mayor Tipton with Councilman Baxter giving the invocation with a special mention for Firefighter Zeke Boatright who was not expected to make it through the night.  Councilmembers Baxter, Crosby, Griffin, Kerby, Myrick, Rawlings, Attorney Dickey, City Administrator Akridge, Police Chief Pike, Fire Chief Tyler and Asst. City Clerk Diane Proudfoot were present.  

 

Councilman Myrick made a motion to approve the draft copy of the minutes of the October 4, 2012 meeting.  Councilwoman Griffin seconded the motion and it passed with six affirmative votes.  Councilman Crosby made a motion to approve the agenda of the October 18, 2012 meeting.  Councilman Baxter seconded the motion and it passed with six affirmative votes.

 

Administrative & Committee reports:

 

Councilman Crosby reported on the following:

1.      The Bloomingdale History Museum and Visitor’s Center Grand Opening is set for November 10, 2012 at 3:00pm.    

2.      The Christmas tree has been installed and the Annual Christmas Tree Lighting will be the first weekend in December.  Councilman Myrick reported that 15 new Christmas light decorations have been purchased this year

3.      The three locations being looked at for the new Welcome signs will be at the East and West end of the City and also on Little Neck Road

Councilwoman Griffin reported on the following:

1.      The Annual Homecoming parade will be on November 3, 2012 with line up starting at 8:00am behind Bloomingdale School and the parade beginning at 8:30am everyone was encouraged to enter a float, car, tractor, golf cart, etc.  

2.      The pre-parade cookout & bonfire for the players and cheerleaders will be on Friday at 6:00pm.

Councilman Myrick reported on the following:

1.      Veterans Monument work will be visible very soon

2.      A special thank you was extended to Mark Mobley with EMC Engineering and Councilman Kerby for their assistance on this project

Councilman Kerby reported on the following:

1.      There were some safety issues with the drainage project involving uncovered manholes and deep holes that were addressed with the contractor today

2.      Requested that citizens please contact him or City Hall if they see any unsafe drainage issues

3.      Requested that everyone be patient with the street cleaning as it has been too dry to have a sweeper in but the fire department has help by washing down some of the streets

 

Mayor Tipton thanked Councilman Myrick for his work on making the Veterans Monument a reality and also thanked Councilman Kerby for his donations to the City.

 

OLD BUSINESS:  None

 

NEW BUSINESS:

  1. Consider second reading of the Alcoholic Beverage Ordinance for Recreational facilities.  Councilwoman Griffin made a motion to approve the second reading of the Alcohol ordinance as presented.  Councilman Myrick seconded the motion and it passed with six affirmative votes.
  2. Consider declaration of Surplus Property (Assorted Computers, Monitors, Printers).  Councilman Kerby made a motion to approve the declaration of the listed items as surplus.  Councilman Baxter seconded the motion and it passed with six affirmative votes.
  3. Consideration of entering into an agreement with Hussey, Gay, Bell and DeYoung for surveying and engineering services for the Phase III Drainage Project.  Councilman Kerby made a motion to accept the proposal from Hussey, Gay, Bell and DeYoung Engineering for surveying/engineering services for the Phase III Drainage project at a cost not to exceed $114,285.  Councilman Baxter seconded the motion and it passed with six affirmative votes.
  4. Consideration of Change Orders #14 for the Phase II Drainage Project. 
  5. Consideration of Change Order #15 for the Phase II Drainage Project.
  6. Consideration of Change Order #16 for the Phase II Drainage Project.
  7. Consideration of Change Order #17 for the Phase II Drainage Project.  Councilman Kerby gave a brief description of each change order:

#14 – GA Power conflicts at #305 Oak Street, Poplar & Cregor and #404 Cregor Street – to add a 24” pipe beside the power poles to avoid moving the poles and GA Power will reimburse the City $3615.00.

#15 and #16 will become #15 – install 120’ of pipe at Rodney West property - #404 Cregor Street at a cost of $3325.00.

#16 – to remove a 30” oak tree at Joey Fail property - #507 Cregor Street at a cost of $2200.00

Councilman Kerby made a motion to approve the change orders as described.  Councilman Myrick seconded the motion.  (Prior to the vote Councilman Baxter informed citizens that the engineering company has taken responsibility for the loss of the tree and therefore compensated Mr. Fail with a check in the amount of $10,500.)   The motion passed with six affirmative votes.  Citizen Rodney West thanked council for approving the change order involving his property.

  1. Consider a request by Westside Christian Church to hold a Christmas Tree Sale.  Councilwoman Griffin made a motion to approve the Temporary Certificate of Zoning for the sale of Christmas Trees to the Westside Christian Church and also waive the fee for non-profit organizations.  Councilman Myrick seconded the motion and it passed with six affirmative votes.

 

Councilman Baxter made a motion to adjourn into executive session.  Councilman Myrick seconded the motion and it passed with six affirmative votes.  At the conclusion of the executive session, Councilman Crosby made a motion to return to regular session and approve the execution of the affidavit as required by the Open Meetings Act.  Councilwoman Griffin seconded the motion and it passed with six affirmative votes.

 

Mayor Tipton reported that this concludes the items presented for consideration for inclusion on the Council agenda prior to the deadline of Wednesday, October 10, 2012.

 

The accounts payables were presented with Councilman Myrick making a motion to pay the bills.   Councilman Baxter seconded the motion and it passed with six affirmative votes.

 

There being no further business, Councilman Kerby made a motion to adjourn at 8:25pm.  Councilwoman Griffin seconded the motion and it passed with six affirmative votes.

 

Respectfully submitted,

 

Diane Proudfoot, Asst. City Clerk

 

Note:  Section § 50-14-1 of the Official Code of the State of Georgia Annotated requires that the minutes shall, as a minimum, include a description of each motion or other proposal made, and a record of all votes.  These minutes meet the minimum requirements.  However, in an attempt to provide as much information as possible to the citizens, the recording clerk has included additional background data and discussion on the subjects presented to council.  The statements of individuals are not verbatim and may be summary in nature.