Official Minutes of Council Meeting - October 20, 2011
Approved by Council November 3, 2011
The meeting was called to order by Mayor Tipton with Councilman Myrick giving the invocation. Councilmembers Baxter, Crosby, Griffin, Kerby, Myrick, Rawlings, City Administrator Akridge and City Attorney Dickey were present.
Councilman Baxter made a motion to approve the draft copy of the October 6, 2011 council meeting minutes, Councilman Crosby seconded the motion and it passed with six affirmative votes. Councilman Myrick made a motion to approve the agenda for the October 20, 2011 meeting with the removal of item #1. Councilman Crosby seconded the motion and it passed with six affirmative votes.
Administrative & Committee reports:
City Administrator Akridge gave the following report:
1. The Phase II drainage project contracts have been executed
2. Introduced new employee Lloyd Cooler who is working part-time with the recreation department
3. Requested that Public Works Superintendent Ernest Grizzard give an update on some projects in the city – his report included (1) Main Street canal has been cleaned all the way to the Hardin Canal, (2) the houses approved for demolition are ready just waiting for the release to proceed, (3) Main Street lift station meter is being installed and should be complete tonight
4. Introduced Diana Guthrie, PTA President and Chris Mazzola, PTA Vice President of Bloomingdale Elementary School who informed they will be holding their first “Trunk or Treat” in the back parking lot on Friday, October 28, 2011 from 6:00 to 8:00pm with a $1 charge – The events will include hotdogs, cokes, pumpkins, Bobcat will have two pieces of equipment on site with “dirt cake” being served from one of them, and there will be a “best car contest” – they invited everyone to decorate their car, bring candy, bring the kids and have fun – City Administrator and Chief Gossett will be judges
Councilwoman Griffin reported on the following:
1. The new co-ed church softball league is going well
2. The Football & Cheerleading season is going well, the Annual Homecoming parade will be held on
Saturday, November 5, 2011, the recreation department would like to invite the city clubs,
councilmembers and others to participate in the parade with a float, van, car or other entry, the line up
will be held behind the school beginning at 8:30am. Anyone wishing to enter is encourage to contact
City Hall
3. A pre-homecoming cookout will be held for the players and parents at Taylor Park on Friday night
November 4th at 6:30, as always volunteer participation is encouraged and very much appreciated
Councilman Crosby reported on the following:
1. The $20,000 grant for the History Museum has not been received at this time but we should receive
word by the end of the month with the amount that will be granted. The work at the museum has been
put on hold waiting on the award amount so that the labor time can be documented and converted to
in-kind matching funds
Mayor Tipton reported on the following:
1. Phase II drainage is moving along with a completion date projected for July
2. Trick or Treat will be observed on Monday, October 31
3. Thank the History Society members for the great work being done at the future museum site
OLD BUSINESS: None
NEW BUSINESS:
1. Consider entering into a Memorandum of Understanding with the Georgia Department of Transportation for a Transportation Enhancement grant in the amount of $718,571. Councilman Crosby made a motion to enter into a Memorandum of Understanding with the Georgia Department of Transportation for a Federal Transportation Enhancement award in the amount of $718,571 with an account being set up in the name of TEA operating account and monies being deposited from the Greenspace Project account in the amount of $440.78, from the SPLOST open space CD in the amount $57,295.93 and from the Greenspace projects CD in the amount of $125,111.11 as these funds are to be utilized for matching funds for the project as needed. Councilman Baxter seconded the motion and it passed with six affirmative votes.
2. Consider authorization to apply for a Georgia Department of Natural Resources Recreational Trails Grant in the amount of $100,000. Councilman Crosby made a motion to authorize the City Administrator to apply for a DNR Sidewalks/Trails Grant in the amount of $100,000. Councilman Baxter seconded the motion and it passed with six affirmative votes.
3. Consider the appointment of Ms. Angela Larsen to the Recreation Executive Board. Councilwoman Griffin made a motion to appoint Ms. Larsen to the Recreation Executive Board upon receipt of positive background check. Councilman Myrick seconded the motion and it passed with six affirmative votes.
4. Consider the renewal of the “medical hardship” permit for Ho Shim Shaw located at #1230 Bloomingdale Road. Councilman Myrick made a motion to renew the “medical hardship” permit for the secondary mobile home to Kevin & Kay Heritage for their property located at #1230 Bloomingdale Road. Councilman Crosby seconded the motion and it passed with six affirmative votes.
The accounts payables were presented with Councilman Crosby making a motion to pay the bills. Councilman Baxter seconded the motion and it passed with six affirmative votes.
There being no further business, Councilman Kerby made a motion to adjourn at 7:20pm. Councilwoman Griffin seconded the motion and it passed with six affirmative votes.
Respectfully submitted,
Diane Proudfoot, Asst. City Clerk
Note: Section § 50-14-1 of the Official Code of the State of Georgia Annotated requires that the minutes shall, as a minimum, include a description of each motion or other proposal made, and a record of all votes. These minutes meet the minimum requirements. However, in an attempt to provide as much information as possible to the citizens, the recording clerk has included additional background data and discussion on the subjects presented to council. The statements of individuals are not verbatim and may be summary in nature.