Called Council Meeting

June 29, 2010

6:00pm

The meeting was called to order with Councilman Myrick leading in prayer.

The first item of business was council discussion and approval of the bid for the completion of the ball field at Taylor Park.  Councilwoman Griffin reported that she did not realize that the required action was not taken by council on the acceptance of the bid at the June 17^th meeting and presented the following information for council’s consideration:  Bids were received for a turnkey job, with the exception of lights, for the ball field at Taylor Park from Indigo FG & G in the amount of $79,495.86 and Clifton Construction, Inc. at a cost of $96,370.00.  Councilman Myrick pointed out that EMC Engineering had reviewed and approved the scope of work in the bids and that Indigo FG & G’s bid included dugout tops.  Councilwoman Griffin made a motion to accept the bid of $79,495.86 from Indigo FG & G and authorize the Mayor to sign the contract once Attorney Dickey has completed its preparation, reviewed and approved the contractor’s letter of credit to cover the performance and payment bonds and warranty, and accepted the contractor’s proof of the appropriate workers’ compensation and liability insurance coverage.  Councilman Myrick seconded the motion and it passed with six affirmative votes.

After council discussion regarding the need for a public meeting to obtain citizen input on the design and construction of Phase II of the City’s Drainage Plan, Councilman Kerby made a motion to set a public meeting on Tuesday, August 3, 2010 at 6:00pm at the City Hall.  Councilman Crosby seconded the motion and it passed with six affirmative votes.

Mayor Tipton reported that council needed to consider an amendment to the FY 09/10 budget to cover payment of legal fees to Attorney Dickey in the amount of $13,640 that were incurred in FY 08/09, but not billed until the current fiscal year.  Councilman Myrick made a motion to approve payment of these fees and amend the budget in the amount of $13,640 with the funds to come from general funds on hand.  Councilman Baxter seconded the motion and it passed with six affirmative votes.

The Mayor reported that these were the only three items included on the agenda for the called meeting. 

Councilman Myrick made a motion to adjourn at 6:10pm.  Councilman Baxter seconded the motion and it passed with six affirmative votes.

Respectfully submitted,  Sandra Jones, City Clerk

Mayor Tipton and all council members were present at the meeting.

Note:  Section § 50-14-1 of the Official Code of the State of Georgia Annotated requires that the minutes shall, as a minimum, include a description of each motion or other proposal made, and a record of all votes.  These minutes meet the minimum requirements.  However, in an attempt to provide as much information as possible to the citizens, the recording clerk has included additional background data and discussion on the subjects presented to council.  The statements of individuals are not verbatim and may be summary in nature.