Official Minutes of Council Meeting – April 15, 2010
approved by council on May 6, 2010
Mayor Tipton called the meeting to order with Councilman Baxter leading in prayer. Councilman Myrick made a motion to approve the adoption of the draft copy of the minutes of the April 1, 2010 council meeting Councilman Crosby seconded the motion and it passed with six affirmative votes. Councilman Crosby made a motion to approve the agenda of the April 15, 2010 meeting. Councilman Baxter seconded the motion and it passed with six affirmative votes.
During administrative and committee reports, Councilwoman Griffin reported that the recreation department games are underway. The recreation department held a brief ribbon cutting ceremony last week for the new bathroom/office addition to the concession building. A couple of the recreation members met last week with a representative from EMC who has submitted a futuristic plan of possible development for the new 22 acre tract the previous council had purchased next to Taylor Park. The plan will be available for review by citizens after the meeting. Councilwoman Griffin also reported the playground equipment for the Poplar Street park has been ordered. Councilman Kerby reported we should be ready to start the bidding on the emergency generators next week. Councilman Myrick informed citizens the city is in good financial standing and the past and present councilmembers have been good stewards of the city funds. He also informed council that we should have a sketch drawing very soon of the Veteran’s Memorial. Councilman Crosby stated Planning & Zoning would be looking at some amendments to the zoning ordinance. Councilman Rawlings informed council that the History Society, the Events committee, the Garden Club and the Lion’s Club are looking to have an “Evening in the Park/Bring your own Blanket” event at the Community Building/Pavilion with fun & fellowship featuring music entertainment such as bluegrass, gospel, etc.
Council was advised that there would be a cost of approximately $1,000 for cosmetic work and approximately $4800 for the replacement of the heat/air unit to bring the building at #8½ located next to the community building up to a usable status. Councilman Kerby stated that he, along with the General Services Committee, would like to take a look at the building, but agreed to go ahead and secure 3 bids on the heat/air work.
The city council was informed that the Planning & Licensing Committee has reviewed the 2010 Occupational License Fees and finds that our rates are in line with other cities. Councilman Crosby made a motion not to increase the 2010 Occupational License fee. Councilman Baxter seconded the motion and it passed with six affirmative votes.
Mayor Tipton opened the Public Hearing for discussion of the preliminary subdivision submitted by Bobby Oglesby for the Stagecoach Estates Phase I consisting of five lots located at the northern end of Stagecoach Road. There were no comments from citizens. The public hearing was closed.
The Mayor opened the Public Hearing for the discussion of the City’s Impact Fee Ordinance. There were no comments from citizens. The public hearing was closed.
The Mayor recognized Victor Rosas who submitted a request to operate the office only of a mobile emergency roadside automotive repair business from his residence located at #305 Cypress Street. Mr. Rosas’s stated he works strictly out of his E150 Ford Van providing a mobile repair service and there would be no customers coming to his residence. Councilman Myrick made a motion to waive the public hearing and issue the home occupation license to Mr. Rosas for the operation of the office of a mobile emergency automotive repair business from #305 Cypress Street. Councilman Crosby seconded the motion and it passed with six affirmative votes.
Mayor Tipton stated that the City had received a request from Kevin & Kay Heritage to renew the “medical hardship” permit for the secondary mobile home located on their property at #1230 Bloomingdale Rd. According to Dr. Troy Murphy, the medical condition of Kay’s mother, Ho Shim Shaw, still exists and she requires daily assistance from her daughter. Ms. Heritage is requesting a six-month extension of the permit as allowed by the zoning ordinance. After a brief discussion, Councilman Baxter made a motion to approve the six-month extension, Councilwoman Griffin seconded the motion and it passed with six affirmative votes.
The Mayor advised that Sue Hargrove on behalf of the Bloomingdale Garden Club, had submitted a request to allow them the use of City Hall on April 26th at 7:00pm for their meeting. Councilman Crosby made a motion to allow the Garden Club the use of City Hall and stated he would volunteer his time to open city hall for the meeting. Councilman Myrick seconded the motion and it passed with six affirmative votes.
Council discussed the meeting schedule for the summer months. Mayor Tipton stated that City Ordinance allows for only one regularly scheduled council meeting during the months of June, July, August & September provided council votes to initiate this change. Councilman Myrick made a motion to hold one regularly scheduled council meeting in June, July, August & September. Councilman Baxter seconded the motion. Councilwoman Griffin stated that if there are any called meetings that they would be advertised not only on the board but also on the sign in front of City Hall. The motion passed with six affirmative votes.
The Mayor recognized Bill Lovett with Hussey, Gay, Bell & DeYoung, Inc. who presented a proposal to council for a study for Phase II of the drainage improvements to carry a 50 year storm. Councilman Kerby stated he has dealt with Hussey, Gay, Bell & DeYoung and they have provided an excellent job and with that made a motion to execute the agreement with Hussey, Gay, Bell & DeYoung, Inc. to provide engineering services associated with assessment of improvements to the city’s storm drainage system for Phase II. Councilman Baxter seconded the motion and it passed with six affirmative votes.
Councilman Crosby made a motion to adjourn to executive session for the discussion of real estate and personnel issues. Councilman Baxter seconded the motion and it passed with six affirmative votes.
At the conclusion of the executive session, Councilman Crosby made a motion to return to the general session and to execute the signed affidavit as required by the Open Meetings Act. Councilman Kerby seconded the motion and it passed with six affirmative votes.
Councilman Myrick made a motion to pay the bills, Councilman Crosby seconded the motion and it passed with six affirmative votes.
Being no further business, Councilman Myrick made a motion to adjourn at 8:20pm. Councilman Kerby seconded the motion and it passed with six affirmative votes.
Respectfully submitted, Diane Proudfoot, Asst. City Clerk
Mayor Tipton and all councilmembers were present for the meeting.
Note: Section § 50-14-1 of the Official Code of the State of Georgia Annotated requires that the minutes shall, as a minimum, include a description of each motion or other proposal made, and a record of all votes. These minutes meet the minimum requirements. However, in an attempt to provide as much information as possible to the citizens, the recording clerk has included additional background data and discussion on the subjects presented to council. The statements of individuals are not verbatim and may be summary in nature.