Official Minutes
Council Meeting November 19, 2009
Approved December 3, 2009
Mayor Tipton called the meeting to order with Councilman Myrick leading in prayer. The council reviewed the minutes of the November 5, 2009 meeting with Councilwoman Winn making a motion to approve said minutes with no changes. Councilman Waller seconded the motion and it passed with five affirmative votes. Councilman Myrick made a motion to approve the agenda of the November 19, 2009 meeting with the addition of an executive session to discuss real estate, Councilman Strozier seconded the motion and it passed with five affirmative votes.
Under administrative and committee reports Mayor Tipton advised council that Councilman Ray had called and advised that he would not be attending the tonight’s meeting. The Mayor informed council that the CMA meeting would be held on December 2, 2009 at the Garden City City Hall.
OLD BUSINESS:
NEW BUSINESS:
Mayor Tipton presented a request from the Westside Christian Church for a temporary permit to sell Christmas trees from their property located at #1108 East Highway 80. The sale of the trees will be from November 23, 2009 through December 24, 2009. Their hours of operation will be Monday thru Friday, 4:00pm until 8:30pm, Saturday, 10:00am thru 8:30pm and on Sundays 4:00pm until 8:30pm. The Mayor reminded council that the church holds this sale every year as a fundraiser for their youth and, in the past; the City has waived the temporary permit fee of $50.00. After a brief discussion Councilman Strozier made a motion to issue the permit to the Westside Christian Church for the sale of the Christmas trees as requested and to waive the $50 fee. Councilman Waller seconded the motion and it passed with five affirmative votes.
Council was advised that Alan Hamrick had submitted a request for a temporary permit to sell Christmas trees from property located at #506 W. Hwy 80. The sale will take place from November 24, 2009 until December 24, 2009. The hours of operation will be Monday thru Thursday, 2:00pm to 9:00pm and Friday thru Sunday 8:00am to 10:00pm. The site plan is the same as last year. There will be well lit two-way traffic in and out of the property and parking in the rear of the existing residence with a turnaround for vehicles. The property is located in a C-2 zone and a temporary permit for up to 45 days is allowed for the open lot sale of Christmas trees. Councilman Myrick made a motion to issue the temporary permit to Mr. Hamrick for the sale of the Christmas trees at a cost of $50 for up to 45 days. Councilwoman Winn seconded the motion and it passed with five affirmative votes.
Mayor Tipton recognized Donna Howard who was requesting a temporary permit to sell Christmas trees from the property owned by Ann Pickard at #1728 East Highway 80. Council was advised that Ms. Howard had obtained written permission from Ms. Pickard for the use of her property for the sale of the trees. The sale will take place from November 26, 2009 thru December 22, 2009 with the hours of operation from 8:00am until 9:00pm. Council reviewed a sketch provided showing the traffic flow and parking arrangements. Council was informed that this property is located in a C-2 zone and a temporary permit for up to 45 days is allowed for the open lot sale of Christmas trees. Councilman Waller made a motion to issue the temporary permit to Ms. Howard for the sale of the trees at a cost of $50 for up to 45 days. Councilwoman Winn seconded the motion and it passed with five affirmative votes.
The Mayor recognized Joe Hubbard who submitted a request for a home occupation license to operate the office only of his plumbing business from his residence at #34 Hiram Road. Mr. Hubbard informed council that the operation of the business was done away from his home and all deliveries and products would be to the job sites. Mr. Hubbard advised council that he had an employee that drove one of his company trucks and that he had his personal truck. Councilman Strozier made a motion to issue the license and waive the public hearing. Councilman Myrick seconded the motion and it passed with five affirmative votes.
The Mayor recognized Fire Chief Tyler who requested authorization to expend the 03-08 SPLOST monies for the following purchases:
1) Request to purchase 5” hoses through an End-Run purchase program to outfit two (2) trucks. Chief Tyler explained that the 5” hoses would bring the department up to standards and would increase the ISO rating for the department. Chief Tyler advised council that these are blemished hoses and they become available on a short notice and that they would be sold before he could bring this to a council meeting for approval, therefore he is requesting to be allowed to purchase the hoses when they become available. Councilman Strozier made a motion to give Fire Chief Tyler authorization to purchase the hoses from the 03-08 SPLOST monies at a cost not to exceed $12,000 but that he would need to clear the purchase with the Public Safety Committee Chairman. Councilman Myrick seconded the motion and it passed with five affirmative votes.
2) Chief Tyler presented the bids received for miscellaneous LDH appliances with the low bidder being Ten-8 Fire & Safety in the amount of $6725.72. Councilman Myrick made a motion to accept the low bid of $6,725.72 from Ten-8 Fire & Safety with the funds being disbursed from the 03-08 SPLOST monies. Councilwoman Winn seconded the motion and it passed with five affirmative votes.
3) The purchase of a MSA Thermal Imaging kit which was a non-biddable item at a cost of $6,783.00. Chief Tyler advised council that he plans to purchase this equipment at the same time Pooler FD makes their purchase in order to receive the discounted prices. Councilman Myrick made a motion to approve the expenditure of the 03-08 SPLOST monies in the amount of $6,783.00 for the Thermal Imaging Kit. Councilman Strozier seconded the motion and it passed with five affirmative votes.
Councilman Strozier reminded council that since there was no Patriotic Celebration held this year, he would like to recommend that Reverend Darrell Bailey be awarded the 2009 Outstanding Citizen of the Year. Councilman Strozier informed that Rev. Bailey is not only the Pastor of Bloomingdale First Baptist Church but also serves as Chaplain of the Police Department and has been very involved in the community. Councilman Strozier made a motion to honor Rev. Bailey as the 2009 Outstanding Citizen of the Year at the December 3, 2009 council meeting. Councilman Waller seconded the motion and it passed with five affirmative votes.
Councilman Myrick advised council that bids had been received ranging from $95,000-$100,000 for the handicap accessible bathroom and upstairs office addition to the concession building at Taylor Park. Councilman Myrick felt that we could save around $60,000 with the City serving as the general contractor on the project and by getting donations. After discussion Councilwoman Winn made a motion to appoint Councilman Myrick, Recreation Director Joe Young and Board member James Cannon to serve as the committee to oversee the project and to move forward with the project. Councilman Strozier seconded the motion and it passed with five affirmative votes.
Council reviewed a recommendation from the Planning Commission to approve the rezoning request from Ron Walker for his 47 acre site on Hwy 80 from a C-1/R-A to C-1/C-2 with the following stipulations:
1) The square footage of the buildings to be as follows:
10,000 sq. ft. per acre on 3 acres and under
5,000 sq. ft. per acre on lots over 3 acres
2) The development access will connect to the adjoining properties – frontage road and back of the property. Per the request of the owner Mr. Ron Walker and his agent Paul Scott action on this item will be discussed at the December 3, 2009 council meeting.
Mayor Tipton stated that an executive session had been called for discussion of real estate. Councilman Myrick made a motion to adjourn into executive session, Councilman Strozier seconded the motion and it passed with five affirmative votes. At the conclusion of the executive session, Councilwoman Winn made a motion to return to the general session and approve the execution of the affidavit as required by the Open Meetings Act. A copy of the affidavit is attached to the original minutes. Councilman Strozier seconded the motion and it passed with five affirmative votes.
Mayor Tipton stated that concluded the items presented for consideration for inclusion on the council agenda prior to the deadline of Friday, November 13, 2009.
The accounts payable were presented with Councilman Myrick making a motion to pay the bills, Councilwoman Winn seconded the motion and it passed with six affirmative votes.
Councilman Waller made a motion to adjourn the meeting at 7:50pm, Councilman Myrick seconded the motion and it passed with five affirmative votes.
Respectfully submitted, Diane Proudfoot, Asst. City Clerk
Mayor Tipton and Councilmembers Myrick, Rawlings, Strozier, Waller, and Winn were present at the meeting. Councilman Ray was out of town.
Note: Section § 50-14-1 of the Official Code of the State of Georgia Annotated requires that the minutes shall, as a minimum, include a description of each motion or other proposal made, and a record of all votes. These minutes meet the minimum requirements. However, in an attempt to provide as much information as possible to the citizens, the recording clerk has included additional background data and discussion on the subjects presented to council. The statements of individuals are not verbatim and may be summary in nature.