Official Minutes of the Special Called Meeting June 24, 2020
Approved by City Council at the July 16, 2020 Council Meeting
The meeting was called to order by Mayor Rozier with Councilwoman Griffin giving the Invocation. Councilmember's Griffin, Grizzard, Harley, Kerby, Mayor Rozier, Attorney Dickey, City Administrator Akridge, Assistant City Clerk Danielle Bucher were present. Councilwoman Key arrived during a discussion on Item #4. Councilman Otakie was absent.
Councilwoman Griffin made a motion to approve the Draft Copy of the Minutes from the May 21, 2020 City Council Meeting, the Budget Public Hearing of June 8, 2020 and the Special Called Meeting of June 9, 2020 with the following corrections to May 21, 2020 draft minutes. They include under Administrative and Committee Reports, Mayor Rozier reported the Patriotic Celebration at Taylor Park would be held on November 7th. Also noted was a correction to New Business, Item #7, Councilman Grizzard made a motion to approve the final site plan for an Industrial Warehouse at Jimmy DeLoach Parkway submitted by Ray DeMott contingent upon Mr. DeMott providing a Quit Claim deed for the front portion of DeMott Drive and Towels Road so Bloomingdale Police Department would be able to enforce traffic, and the completion of landscaping around Towels Building #1. Councilman Grizzard seconded the motion with amendments and it was carried.
Councilman Harley made a motion to approve the Agenda of the June 24, 2020 meeting Councilman Grizzard seconded the motion and it was carried.
ADMINISTRATIVE & COMMITTEE REPORTS:
Councilwoman Griffin announced that it has been quiet at Taylor Park due to Covid-19; however, things were slowly starting back up. A private tournament that was originally scheduled for last weekend was rescheduled to this weekend due to a protest that took place at Taylor Park.
Councilman Harley recognized Captain Foune, Chief Tyler, George Foley, and Raymond Dickey for all their preparation for the protest.
The City Administrator noted that the Feed the Children Campaign was set for October 17th at the Community Center.
Councilman Grizzard requested that the name be changed from Patriotic Celebration on November 7th to Veteran's Day Celebration given the timing it is to be held in relation to Veteran's Day. Council was in agreement of the change.
1. Consider a Minor Subdivision Plat submitted by Jim Anderson for property located at 240 John Carter Road and Orendorff Road. (2.3 Acres are located in City Limits)
City Administrator announced that the balance of the 13.76 acres was located in the County and the remaining 2.3 acres were located in the City. Councilman Grizzard made a motion to approve the Minor Subdivision Plat submitted by Jim Anderson for property located at 240 John Carter Road and Orendorff Road. (2.3 Acres are located in City Limits). Councilwoman Griffin seconded the motion and it passed without opposition.
2. Consider adoption of the proposed 2020/2021 Fiscal Year Budget Document.
City Administrator announced that the we added 3 Full-time Firefighters, converted 1 Part-time Patrol officer to a Full-Time position as well as a 2% increase for all Full-time Employees and Christmas Bonus for all employees for an overall increase of $200.554.39 from the 2019 Budget Year. Councilman Kerby made a motion to approve the proposed 2020/2021 Fiscal Year Budget waiving the second reading. Councilman Harley seconded the motion and it passed without opposition.
3. Consider entering into an Agreement with Chatham County for a County Wide Canal Maintenance Program.
Councilman Grizzard made a motion we enter into an agreement with Chatham County for a County Wide Canal Maintenance Program. Councilwoman Griffin seconded the motion and it carried.
4. Consider an Home Occupation License submitted by Denise Kerby at 501 Ash Street for a Consulting Office.
Denise Kerby approached Council. Council asked Mrs. Kerby if she planned to have any equipment on location and her response was no. Councilman Harley made a motion to approve the Home Occupation License for Denise Kerby of 501 Ash Street and waive the Public Hearing. Councilman Grizzard seconded the motion and it passed with Councilman Kerby abstaining.
5. Consider purchase of a Ladder Truck and required equipment for the Fire Department in the amount not to exceed $232,500. (CIP/SPLOST/PUBLIC SAFETY IMPACT FEES/GENERAL FUND RESERVES/LOAN)
City Administrator stated some purchase options to consider for the purchase of the Ladder Truck. Councilman Kerby made a motion to approve the purchase of a Ladder Truck in the amount of $132,500 and required equipment for the Fire Department in the amount not to exceed $100,000 with the oversight of the Public Safety Committee and to be paid for with $111,000 from the Sidewalk Account, $8,600 from Impact Fee's Public Safety and the remainder $112,900 to come from Reserves. Councilman Harley seconded the motion and it passed without opposition.
6. Consider a Vendor for Floor Tiles at City Hall. (CIP/SPLOST)
City Administrator announced that the outside work was complete and the contractor is set to start on the interior work next. The installation of the floor tile totaling $38,017.37 after insurance reconciliation to be paid for out of SPLOST. Insurance pays for inside mold remediation. The City Hall employees have picked #659 Hebe as the color they would like Council to consider for the floor replacement. Councilman Grizzard made a motion to approve. Councilwoman Key seconded the motion and it passed without opposition.
Mayor Rozier reported that this concluded the items presented for consideration for inclusion on the Council agenda prior to the deadline of Wednesday, June 10, 2020.
The Accounts Payables were presented with Councilwoman Griffin making a motion to pay the bills. Councilman Grizzard seconded the motion and it passed without opposition.
There being no further business, Councilman Grizzard made a motion to adjourn. Councilwoman Griffin seconded the motion and it passed without opposition.
Charles D. Akridge
Note: Section § 50-14-1 of the Official Code of the State of Georgia Annotated requires that the minutes shall, as a minimum, include a description of each motion or other proposal made, and a record of all votes. These minutes meet the minimum requirements. However, in an attempt to provide as much information as possible to the citizens, the recording clerk has included additional background data and discussion on the subjects presented to council. The statements of individuals are not verbatim and may be summary in nature.