Official Minutes of the May 7, 2015 Council Meeting

Approved by City Council at the May 21, 2015 Council Meeting

 

The council meeting was called to order by Mayor Rozier with Councilman Myrick giving the invocation.   Councilmembers Griffin, Grizzard, Kerby, Key, Myrick, Otto, Attorney Raymond Dickey, City Administrator Charles Akridge and Asst. City Clerk Diane Proudfoot were present. 

 

Councilman Myrick made a motion to approve the draft copy of the minutes of the April 16, 2015 council meeting.  Councilman Grizzard seconded the motion and it passed without opposition.  Councilman Otto made a motion to approve the agenda of the May 7, 2015 meeting.  Councilwoman Key seconded the motion and it passed without opposition. 

 

Administrative & Committee reports:

 

Councilwoman Griffin reported:

The recreation program is going really good with a lot of activity during baseball, softball and soccer.

There is a Gym Fund Raiser currently underway which is the sale of Coca Cola products with $5 for each

case sold will go to the Department.

 

Councilman Grizzard reported:

The quarterly senior dinner will be Tuesday, May 12th at noon at the Community Building.

There will be a special program presented by the Police Department.

 

City Administrator Akridge reported:

There will be a Press Conference with Ann Purcell Monday, May 11th at 10:00am at Pooler City Hall for the kickoff to the “Drive Alert – Drive Alive” Campaign.

There were a couple of court cases last week for trash debris at 505 E. Cregor Street and 409 Oak Street both should be cleared up within thirty days.

The City has received $5,699.90 by selling the surplus water meters as scrap.

 

Councilman Myrick reported:

During the Veterans Monument Committee planning meeting for the Memorial Day Ceremony on May 25 at 10:00am it was decided to conclude the ceremony with a “Golf Cart” parade to honor the memory of Ed Winn who is a Veteran and was also very supportive of the Veterans Monument project.

 

NEW BUSINESS:

 

  1. Consider participation in the CORE MPO Transportation Planning initiative in the amount of $2,987 – Mr. Tom Thomson, Executive Director, Metropolitan Planning Commission (MPC).  Mr. Thompson stated the MPO is responsible for administering the federally required 3-C (comprehensive, cooperative and continuing) transportation planning process for its urbanized area and must be revisited following each decennial census to ensure that the MPO planning boundary includes the current census Urbanized Area (UZA) and areas expected to become urbanized in the next twenty (20) years.  After further discussion Councilman Kerby made a motion to approve the participation in the CORE MPO Transportation Planning initiative in the amount of $2,987.  Councilman Grizzard seconded the motion and it passed without opposition.
  2. Consider proposal from Mr. Earle Duncan for Public Defender services at a rate of $8,280 dollars annually.  Councilman Myrick made a motion to approve the proposal from Mr. Earle Duncan for Public Defender services at a rate of $8,280 annually.  Councilwoman Key seconded the motion and it passed without opposition.
  3. Consider purchase of a Fuelmaster Gas System from MECO in the amount of $9,980.75      (CIP/SPLOST)  Councilman Otto made a motion to approve the purchase of the Fuelmaster Gas System from MECO in the amount of $9,980.75.  Councilwoman Griffin seconded the motion and it passed without opposition.
  4. Consider entering into a Memorandum of Understanding (MOU) between the Savannah-Chatham County Public School System and the City of Bloomingdale to provide the Community Center as an evacuation shelter.  Councilwoman Griffin made the motion to approve the MOU with the School System.  Councilwoman Key seconded the motion and it passed without opposition.
  5. Consider the first reading of an Ordinance to repeal the average adjustment of sewer charges based on water consumption through the months of October-March. (Section 78-352 Basis of User Charges (B)).   Councilwoman Griffin made a motion to table action on this item in order to hold a workshop.  Councilman Grizzard seconded the motion and it passed without opposition.
  6. Consider entering into a Contract for Professional Services with the Coastal Regional Commission not to exceed $5,000 for the development of the 2016 Comprehensive Plan as required by the Department of Community Affairs (DCA) to retain Qualified Local Government (QLG) status.  City Administrator Akridge stated this is a process that takes place every ten years to retain Qualified Local Government status to be eligible through DCA for grants and loans.  Councilman Myrick made a motion to approve the contract.  Councilman Otto seconded the motion and it passed without opposition.
  7. Consider an Impact Fee Study proposal submitted by Hodges, Harbin, Newberry and Tribble, Inc. not to exceed $12,000.  Councilman Kerby made a motion to enter into the agreement with Hodges, Harbin, Newberry and Tribble, Inc. at a cost not to exceed $12,000 for the Impact Fee Study.  Councilwoman Griffin seconded the motion and it passed without opposition.

NOTE:  Councilman Kerby recused himself from the next item. 

  1. Consider Bid Award for the Phase I Rails to Trails Project. (Transportation Enhancement Fund)  Attorney Dickey stated that this item was advertised to the public with the specs being made known and the bid deadline and opening date was included in the ad.  The bids were received in sealed form and date/time stamped upon receipt.  City Administrator Akridge reported the bids were opened, read aloud and logged on a tabulation form at the advertised General Services Committee meeting.  Councilman Grizzard made a motion to award the bid of $38,700.00 to Kerby Enterprises as recommended by the General Services Committee.  Councilman Myrick seconded the motion and it passed with five affirmative votes.

NOTE:  Councilman Kerby returned to the podium.

  1. Consider the purchase of Benches and Trash Receptacles from Hasley Recreation for the Phase I Rails to Trails project. (Transportation Enhancement Fund)  Councilman Myrick made a motion to approve the purchase of ten (10) benches and five (5) trash receptacles for the Phase I Rails to Trails project from Hasley Recreation.
  2. Consider the purchase of landscaping services from Bloomingdale Nursery in the amount of $5,790 for the Phase I Rails to Trails Project. (Transportation Enhancement Fund)  Councilman Myrick made a motion to approve the purchase of landscaping services from Bloomingdale Nursery in the amount of $5,790.00.  Councilwoman Key seconded the motion and it passed without opposition.
  3. Consider scheduling one meeting per month for the months of June, July, August and September on the third Thursday of the month.  Councilman Myrick made a motion to hold one meeting during June, July, August and September.  Councilwoman Griffin seconded the motion and it passed without opposition.

 

Mayor Rozier reported that this concluded the items presented for consideration for inclusion on the Council agenda prior to the deadline of Wednesday, April 29, 2015.

 

The accounts payables were presented with Councilman Myrick making a motion to pay the bills, Councilwoman Griffin seconded the motion and it passed without opposition.

 

Citizen Billy Strozier requested that council consider doing something to alleviate the vandalism that is going on at the Pavilion and was advised that it is being worked on to identify who is involved.

 

Citizen Martin Collins requested that some dirt be put in at the curve on Adams Road where the fire line was installed and Councilman Kerby stated he would take care of it.

 

Councilman Otto made a motion to adjourn but then withdrew his motion.

 

City Administrator Akridge reported that there would be a monthly budget review meeting on Monday, May 11 at 4:00pm and stated that everyone needed to attend.

 

Mayor Rozier stated that on May 17th Gateway Church will be using Taylor Park for a family night at 5:00pm

 

There being no further business, Councilman Otto made a motion to adjourn at 7:45pm.  Councilman Myrick seconded the motion and it passed without opposition.

 

Respectfully submitted,

 

Diane Proudfoot, Asst. City Clerk

 

Note:  Section § 50-14-1 of the Official Code of the State of Georgia Annotated requires that the minutes shall, as a minimum, include a description of each motion or other proposal made, and a record of all votes.  These minutes meet the minimum requirements.  However, in an attempt to provide as much information as possible to the citizens, the recording clerk has included additional background data and discussion on the subjects presented to council.  The statements of individuals are not verbatim and may be summary in nature.