Official Minutes of Council Meeting – May 19, 2011

approved by City Council on June 16, 2011

 

The meeting was called to order by Mayor Tipton with Councilman Crosby leading in prayer.  Councilman Myrick made a motion to approve the draft copy of the April 21, 2011 minutes, Councilman Crosby seconded the motion and it passed with six affirmative votes.  Councilman Crosby made a motion to approve the agenda of the May 19, 2011 meeting.  Councilman Baxter seconded the motion and it passed with six affirmative votes.

 

Administrative & Committee report

City Administrator Akridge reported that the FY2011-2012 proposed budget is ready for public inspection beginning Friday and the budget public hearing will be held on June 7, 2011 at 6:00pm.  He also reported that the Stagecoach Road paving project is complete.  

 

General Services – Jimmy Kerby

Councilman Kerby reported the Engineer is in the process of securing the right-of-way acquisitions and developing the drawings for the Phase II drainage project.

 

Public Safety – Dennis Baxter

Councilman Baxter reported the floor in the bay area of the fire station has been removed and the contractor is in the replacement process.

 

Recreation – Barbara Griffin

Councilwoman Griffin reported the baseball/softball season will be ending in about two weeks and the additional ball field has been very helpful.

 

Seniors & Special Events – Andrew Rawlings

Councilman Rawlings reported that Bingo will be held on Friday night at 7pm at the Community Building with there being a fee of $15.00 for eight cards with nine games per card and the proceeds will be going toward the Museum.

 

PUBLIC HEARING:

Mayor Tipton opened the public hearing to receive citizen input.  City Administrator Akridge reported that a request was submitted by Betty Edwards for a variance to the Non-Conforming use section of the Code of Ordinances requesting to replace the existing manufactured home, located on the property of her deceased father at #1108 E. Hwy 80, with a newer manufactured home in order to live there and help take care of her sickly brother.  Mayor Tipton reported he had received input from Pastor Daugherty from the Westside Christian Church located next door and Pastor Daugherty advised that they had no opposition to the request.  There being no other input Mayor Tipton closed the public hearing.

 

OLD BUSINESS:   

 1.      Approve/Disapprove request from Betty Edwards for a variance to the Non-Conforming use section of the Code of Ordinances to remove the existing manufactured home located at #1108 E. Highway 80 and replace it with a newer mobile home:  Councilman Crosby made a motion to grant the variance to replace the manufactured home.  Councilwoman Griffin seconded the motion and it passed with six affirmative votes.

2.      Second reading/adoption of ordinance entitled “Smoking Ban within City of Bloomingdale Parks/Community Building”:  Councilwoman Griffin made a motion to approve the second reading and adopt the “Smoking Ban Ordinance” for the recreation parks in the city.  Councilman Crosby seconded the motion.  Citizen Billy Strozier raised the question as to whether this was going to involve the picnic shelter at the Pavilion and was advised that there would be a “Designated Smoking” area at the Community Building and the Pavilion, but there would be “No Smoking” allowed at Taylor Park.  The motion passed with six affirmative votes. 

 

NEW BUSINESS:

 1)    Appointment of Richard Sanders, Jr. as Municipal Court Judge Pro-Tem: 

        Councilman Kerby made a motion to appoint Mr. Sanders as Municipal Court Judge Pro-Tem with compensation for services being taken care of by Judge Edenfield.   Mayor Tipton reported that Judge Edenfield and Chief Gossett recommended the appointment of Mr. Sanders.  Councilman Baxter seconded the motion and it passed with six affirmative votes.

Judge Tom Edenfield administered the “Oath of Office” to Mr. Sanders.

 2)      Approve/Disapprove request from Jimmy & Kim Key to construct a 24 x 40, 960 sq.ft., 12’ high enclosed storage building/garage at #350 Wallace Circle:  Councilman Crosby made a motion to approve the request.  Councilman Myrick seconded the motion and it passed with six affirmative votes.

3)      Approve/Disapprove Audit Engagement Agreement with Karp, Ronning & Tindol for audit services at a cost not to exceed $10,400:  Councilman Myrick made a motion to enter into the agreement with Karp, Ronning & Tindol for audit services at a cost not to exceed $10,400.  Councilman Kerby seconded the motion and it passed with six affirmative votes.

4)      Approve/Disapprove changes to signature cards at banking institutions for CDs and checking accounts effective July 1, 2011 due to retirement of City Clerk:  City Administrator Akridge recommended that Finance Clerk Missy Ridley be added to the signature cards for the CDs and checking accounts due to the retirement on June 30, 2011 of City Clerk Sandra Jones. Councilman Myrick made a motion to accept City Administrator Akridge’s recommendation to add Finance Clerk Missy Ridley to the signature cards at the banking institutes for CDs and checking account.  Councilman Baxter seconded the motion and it passed with six affirmative votes.

5)      Affirm check request #4 from Groundworks Contracting, Inc. in the amount of $74,865.44 for landscaping at the Fire Department as recommended by the Public Safety Committee:.    Councilman Baxter made a motion to affirm pay request #4 in the amount of $74,865.44 issued due to the cancellation of the first meeting of the month.  Councilman Kerby seconded the motion and it passed with six affirmative votes.

6)      Affirm check request from Groundworks Contracting Inc. in the amount of $2,211.30 for a change order for additional concrete sidewalk work at the Fire Department per the recommendation of the Public Safety Committee:    Councilman Baxter made a motion to affirm the payment in the amount of $2,211.30 for the change order for additional concrete sidewalk work.  Councilwoman Griffin seconded the motion and it passed with six affirmative votes.

7)      Certification of the 2011 Millage Rate: Councilman Crosby made a motion to set the millage rate for tax year 2011 at 10 mils and to roll the 10 mils back to zero for tax year 2011.  Councilman Myrick seconded the motion and it passed with six affirmative votes.

8)      Consider request from Yawn Surveying on behalf of Mary Tuttle for a recombination of three parcels into two at Maple and the unopened portion of Garvin Street.  Councilman Kerby made a motion to approve the recombination plat for Mary Tuttle.  Councilman Baxter seconded the motion and it passed with six affirmative votes.

 

Mayor Tipton reported that this concluded the items presented for consideration for inclusion on the council agenda prior to the deadline of Wednesday, May 12, 2011.

 

The accounts payable were presented with Councilman Myrick making a motion to pay the bills.  Councilman Baxter seconded the motion and it passed with six affirmative votes.

 

There being no further business, Councilman Kerby made a motion to adjourn at 7:50pm, Councilwoman Griffin seconded the motion and it passed with six affirmative votes.

 

Prior to adjourning Citizen Margel Winn thanked Judge Doug Andrews for his contribution to the Veterans’ Memorial Fund.

 

Respectfully submitted, Diane Proudfoot, Asst. City Clerk

 

Mayor Tipton and all councilmembers were present for the meeting.

 

Note:  Section § 50-14-1 of the Official Code of the State of Georgia Annotated requires that the minutes shall, as a minimum, include a description of each motion or other proposal made, and a record of all votes.  These minutes meet the minimum requirements.  However, in an attempt to provide as much information as possible to the citizens, the recording clerk has included additional background data and discussion on the subjects presented to council.  The statements of individuals are not verbatim and may be summary in nature.