Official Minutes of the May 16, 2019 Council Meeting

Approved by City Council at the June 20, 2019 Council Meeting

 

The Council meeting was called to order by Mayor Rozier with Councilman Harley giving the Invocation. Councilmembers Griffin, Grizzard, Harley, Key, Otakie, City Administrator Akridge and City Clerk Diane Proudfoot were present.

 

Councilman Grizzard made a motion to approve the draft copy of the minutes of the April 18, 2019 council meeting. Councilwoman Griffin seconded the motion and it passed without opposition. Councilman Harley made a motion to approve the agenda of the May 16, 2019 council meeting with addition of item #13. Final Plat for Bloomingdale C-Store pending a water and sewer agreement; Item #14 Executive Session to discuss personnel. Councilwoman Key seconded the motion and it passed without opposition.

 

PUBLIC HEARING: Variance Request submitted by Option Signs for two (2) signs to be located at the proposed Seabrook Parkway entrance from the maximum height standard of 20 feet to 30 feet.

 

Prior to opening the Public Hearing Mayor Rozier advised citizens that the Public Hearing will be held but there will not be a vote during new business as the owner requested to table the matter to the next meeting.

Councilwoman Griffin made a motion to open the public hearing. Councilman Grizzard seconded the motion and it passed without opposition.

Chaplin Archie Seabrooks Rincon, Georgia - requested clarification on the sign issue. Mayor Rozier stated that the owners want to place two 30' signs at the entrance of the development to the Pooler warehouses.

Billy Strozier 305 E. Cregor Street - questioned what was going to be on the sign. City Administrator Akridge stated it would say Savannah Port Logistics. Mr. Strozier did not agree with giving a variance to make a sign bigger for Savannah.

Pamela Thistle Adams Road - wondered why they need a bigger sign and felt they should have a legitimate reason for a variance.

Councilwoman Griffin questioned if the sign would be considered a billboard and if it meets the ordinance. City Administrator Akridge stated that the applicant was informed the sign regulations was 20' and they wanted to proceed with the 30' sign. There being no other discussion Councilman Harley made a motion to close the Public Hearing. Councilwoman Griffin seconded the motion and it passed without opposition.

 

ADMINISTRATIVE AND COMMITTEE REPORTS:

 

Mayor Rozier reported they Councilmembers Griffin, Key, Harley and himself attended a lunch at Carey Hillards for the Police Department.

 

Chief Jeffcoat introduced Officer Richard Beckum who comes to us from Bulloch County and comes from a law enforcement family. Officer Beckum stated he enjoys working in Bloomingdale;

Chief Jeffcoat introduced Officer Shane Rigdon and his new K-9 Rex who has been donated by the Ranger Battalion from Hunter Army Air Field. Officer Rigdon stated he will be in class in September and he will soon be ready for full patrol and narcotics.

Chief Jeffcoat reported the department was awarded another grant from the TIME Task Force for $16,000 to purchase a programmable traffic message board, also a contract has been signed with Blue Line Innovations for a couple lidar units in the school zone which would open the officers to work the Pine Street side.

Councilman Grizzard ask Tammy Myrick to give a report of the History Society event. Tammy reported that this year there were over 800 in attendance for the Easter Egg Hunt and one of the churches South Newington Baptist Church went above and beyond to assist and brought a youth group who kicked in and cleaned up all the debris left from the storm the day before. She presented a certificate of appreciation to the church and the youth group.

Councilwoman Griffin reported that the spring season is finishing up and as of now the U8 baseball came in first, U12 softball came in first; U12 softball second; U10 softball second, U14 softball has done well but not sure of the place yet, U16 has 2 games left but are currently in first place; Spring Co-Ed will start May 20 with 13 teams, the Fireball "Buddy Burke" Tournament will be May 30 - June 1 for ages 6 thru 14.

 

City Administrator Akridge: Reported the budget public hearing will be on June 11 at 6:00pm; recognized Jessica Kramer from Ga. Heritage who stated they had a cleanup day and picked up trash behind City Hall, Cemetery next door, Towles Road, Adams Road and stated they appreciated the opportunity to help the community. Jessica reported they will be holding an event at their office in front of Publix on June 8th; Memorial Day Ceremony will be at the Veterans Monument on May 27th at 10:00am

Recognized Tim Baumgartner who reported there had been a delay in getting information from DOT and his surveyor. He received the survey last week and should have the preliminary in a couple weeks to meet with DOT, after that should have it submitted for permitting within 30 days and he feels it can be on line by the end of September.

 

NEW BUSINESS:

1. PRESENTATION Fiscal Year 2017/2018 Audit Report Mauldin and Jenkins

Auditor Derrick Cowart gave a brief highlight of the Audit report noting that overall they were able to issue an unmodified or clean opinion on the statements which means based on their work the statements and material are correct. In the report for internal control compliance there were some findings that should be read and looked over. There were some noted software issues related to customer deposits loading to the GL which he understood is being investigated. The General Fund ended with a small loss but balance is good. The Water/Sewer had a small loss and should be watched. Basically the City is in good shape.

2. Variance Request submitted by Option Signs for two (2) signs to be located at the proposed Seabrook Parkway entrance from the maximum height standard of 20 feet to 30 feet. Due to a request from Option Signs Councilwoman Griffin made a motion to table the variance request. Councilman Grizzard seconded the motion and it passed without opposition.

3. Consider the naming of new road as Seabrook Parkway. Archie Seabrooks addressed council and advised that of the twelve siblings left there are nine of them that request to have the name as Daniel Seabrooks Parkway. Also in attendance are two other siblings. After discussion and verifying from the three present, Councilman Harley made a motion to name the road as Daniel Seabrooks Parkway. Councilman Grizzard seconded the motion and it passed without opposition.

4. Consider a Contract with Falcon Fireworks in the amount of $3,685 for the Patriotic Celebration to be held on June 29, 2019 at Taylor Park. (General Fund Recreation/Special Events)

Councilman Grizzard made a motion to approve the contract. Councilman Harley seconded the motion and it passed without opposition.

4. Consider a Resolution opposing Offshore Oil Drilling and Seismic Air Gun Blasting In the Atlantic Ocean and the Gulf of Mexico. Maridith Jones with Oceana Savannah gave a brief discussion of the dangers and contamination from the oil drilling and seismic air blasting that will harm our land, water and marsh and pleated for support. Councilman Harley made a motion to approve the Resolution. Councilwoman Key seconded the motion and it passed without opposition.

5. Consider setting the Millage Rate at 10.0 mills and roll it back to 0.00 mills. Councilman Grizzard made a motion to set the Millage rate at 10.0 mils and to roll it back to 0.00 mills. Councilwoman Griffin seconded the motion and it passed without opposition.

6. Consider the purchase of two (2) Ford F-150 Trucks for the Recreation Department and the Public Works Department in the amount of $44,306.24 (CIP/SPLOST)

Councilwoman Griffin made a motion to approve the purchase of two Ford F-150 trucks for the Recreation Department and Public Works in the amount of $44,306.24 from CIP/SPLOST. Councilwoman Key seconded the motion and it passed without opposition.

7. Consider Declaration of Surplus Property (Recreation Truck). Councilwoman Griffin made a motion to declare the Recreation truck as surplus. Councilwoman Key seconded the motion and it passed without opposition.

8. Consider a Conditional Use for a temporary residence requested by Juan Arias at #4 U.S. Highway 80 in a C-2 zoning district. Councilman Otakie made a motion to approve the Conditional Use for temporary residence request by Juan Arias at #4 US Highway 80. Councilwoman Griffin seconded the motion and it passed without opposition.

9. Consider the purchase of fifteen (15) Voice Pagers for the Fire Department in the amount of $12,000 (CIP/SPLOST). Councilman Harley made a motion to approve the purchase. Councilman Otakie seconded the motion and it passed without opposition.

10. Consider contract for Code Red Automated Calling System in the amount of $1,700.00 annually. City Administrator Akridge stated this would be to send out emergency announcements and important information the citizens need to know. Councilman Harley made a motion to approve the contract with CodeRed for an annual amount of $1,700.00. Councilman Otakie seconded the motion and it passed without opposition.

11. Consider a request from Vernon Thistle to operate an office only at 390 Adams Road for a repair business to include band instrument repair and handyman repair services. Mr. Thistle stated he wishes to repair band instruments for students around Chatham County. Councilman Grizzard made a motion to waive the public hearing and approve the Home Occupation License. Councilwoman Key seconded the motion and it passed without opposition.

12. Consider final site plan for Bloomingdale C-Store Center on Little Neck Road submitted by NRN Management, Inc. for a 10,990 sq.ft. retail building. City Administrator Akridge stated that the recommendation was to approve the site plan with the stipulation that no site begin until a water/sewer agreement is executed based on the uses. Engineer Mark Boswell stated the owner was in agreement that the calculate can be calculated at the maximum use. Councilman Grizzard made a motion to approve the site plan with the stipulation that no site work begin until the water/sewer agreement is executed. Councilwoman Griffin seconded the motion and it passed without opposition.

13. Executive Session - Personnel. Councilwoman Griffin made a motion to adjourn into Executive Session to discuss personnel. Councilman Harley seconded the motion and it passed without opposition. At the conclusion of the executive session, Councilwoman Griffin made a motion to return to the general session and to execute the affidavit as required by the Open Meetings Law. Councilman Harley seconded the motion and it passed without opposition.

 

Mayor Rozier reported that this concluded the items presented for consideration for inclusion on the Council agenda prior to the deadline of Wednesday, May 8, 2019.

 

Councilwoman Griffin made a motion to pay the bills. Councilman Harley seconded the motion and it passed without opposition.

 

There being no further business, Councilwoman Key made a motion to adjourn at 8:21pm. Councilwoman Griffin seconded the motion and it passed without opposition.

 

Respectfully submitted,

 

 

 

Diane Proudfoot, City Clerk

 

Note: Section 50-14-1 of the Official Code of the State of Georgia Annotated requires that the minutes shall, as a minimum, include a description of each motion or other proposal made, and a record of all votes. These minutes meet the minimum requirements. However, in an attempt to provide as much information as possible to the citizens, the recording clerk has included additional background data and discussion on the subjects presented to council. The statements of individuals are not verbatim and may be summary in nature.