Official Minutes of July 18, 2019 Council Meeting
Approved by City Council at the August 15, 2019 Council Meeting
The meeting was called to order by Mayor Rozier with Councilman Grizzard giving the invocation. Councilmember's Otakie, Harley, Grizzard, Kerby, Key, Mayor Rozier, Attorney Dickey, City Administrator Akridge, Jr. City Clerk's Danielle Bucher and Diamond Mixon were present.
Councilman Kerby made a motion to approve the draft copy of the minutes of the June 20, 2019 City Council Meeting. Councilman Grizzard seconded the motion and it passed without opposition. Councilman Harley made a motion to approve the agenda of the July 18, 2019 meeting with the consideration to omit #3 and add #9 Executive Session for Litigations and Personnel. Councilman Otakie seconded the motion and it passed without opposition.
PUBLIC HEARING: Proposed Zoning Ordinance, Proposed Zoning Map and Development Standards.
Councilman Kerby made a motion to open the Public Hearing. Councilman Grizzard seconded the motion and it passed without opposition.
Mayor Rozier opened with the reading of the following: Proponents for the proposed zoning action, including the petitioner or the petitioner's agent requesting the zoning decision, shall have no less than ten (10) minutes for the presentation of data, evidence, and opinions; opponents of the proposed zoning decision shall have no less than ten (10) minutes for the presentation of data, evidence, and opinions. So long as each side is given no less than ten (10) minutes for the presentation of data, evidence, and opinions, the Hearing Officer may limit repetitious comments in the interest of time and may call for a show of hands of those persons present in favor of or opposed to the proposed zoning decision.
City Administrator Akridge, reported that we are adopting a 211 pages document of the new Zoning Ordinance, Proposed Zoning Map and Development Standards that will revamp the zoning code enforcement and simplify implementing for administration. Mr. Akridge also reported that growth was forthcoming and this would make a timely change granting us the authority to be more restrictive in our standard with home occupational licenses.
Attorney Dickey reported that this would change the current industrial zoning ordinances and guidelines to allow council and staff to more appropriately enforce. This will also consolidate into one all encompassing document, repealing parts that are currently in place by adopting into one code of ordinances. Attorney Dickey added that this new document would be named the City of Bloomingdale Unified Development Code.
Councilman Otakie added that it had not been updated since the 1970's. A concerned citizen questioned whether this would change any Zoning ordinances already in place? Mayor Rozier responded with No. There were no citizens to speak for or against the proposal. City Administrator added that a copy would be available on the City website or available by calling City Hall and an electronic copy would be emailed. With no further comments Councilman Harley made a motion to close the public hearing. Councilman Kerby seconded the motion and it passed without opposition.
Administrative and Committee reports:
Councilman Harley reported that it is very important to law enforcement to serve, protect, and build relations within the community. That rings true for the City of Bloomingdale and Corporal Cotter whom is an integral part of forming those relationships here in our community. On July 10th Corporal Cotter welcomed 11 year old, Tyler, "The Donut Boy" of, I DONUT need a reason to THANK a cop, Inc. to the Bloomingdale Police Department in appreciation of all law enforcement.
Chief Jeffcoat recognized Corporal Cotter for his exemplary service to the community. Corporal Cotter was the 2018 Officer of the year and has been a valuable asset to the city for the last four years. Cotter is well known throughout the community and repeatedly volunteers for community events, and we look forward to many more years of his service to the City of Bloomingdale.
Remove from table and consider the investment proposal for the Defined Benefit Pension Plan.
City Administrator reported that the Pension Board met earlier in the month with Ben Price where they went over a more varied investment proposal at which time an updated investment policy statement was created.
Mr. Ben Price, Financial Advisor with Raymond James reported that our current portfolio has no exposure to international investments which have proven to outperform stocks and bonds. The proposed plan would be global while increasing the diversity and risk mitigations for the City. This proposed portfolio would save the City $5,500 in fees. It would give the portfolio more liquidity than regular mutual funds which is important because it gives the ability to move assets if needed. Mr. Price stated that this was economical and the more the City saves the more the City earns. Councilman Kerby made a motion to approve the investment proposal with the addition to add Danielle Bucher to the Trustee Pension Board as well as the approval to the updated Investment Policy Statement. Councilman Otakie seconded the motion and it passed without opposition.
1. Consider first reading of the proposed Zoning Ordinance, Proposed Zoning Map and Development Standards. Councilman David Otakie made a motion to amend the official code of ordinances and appendix, by adopting, amending, and changing the official code of ordinances and appendix, which include zoning standards which govern the exercise of zoning powers of the City of BLOOMINGDALE, Georgia, by changing Chapter 54 from "Planning and Development" to "Development Impact Fees and Capital Cost Recovery Fees", by repealing Article II "Planning Commission" (to include Sections 54-31 though 54-42) by repealing Appendix "A"-Zoning, by repealing Appendix "B"-Subdivisions, and by adopting a new "City of Bloomingdale Unified Development Code" which shall govern all Planning, Zoning, and Development within the municipal corporate limits of Bloomingdale; the new "City if Bloomingdale Unifies Development Code" is attached to the ordinance as Exhibit "A" and further make a Motion to Amend the official code of ordinances of BLOOMINGDALE, Georgia, as amended, by adopting the BLOOMINGDALE Zoning Map which is attached to the ordinance as Exhibit "A" Councilman Grizzard seconded the motion and it passed without opposition.
2. Consider Bid Award for Surplus Property. Councilman Harley made a motion to approve the Bid Award to Mr. Randy Saxon in the amount of $2,750 for the 2007 White Ford F150. Councilman Otakie seconded the motion and it passed without opposition.
3. Citizen to be heard -Maureen Ray- 502 E. Cregor St.
Maureen Ray-502 E Cregor St. approached the podium and notified council she was hearing impaired with cochlear implants. Ms. Ray addressed her concerns about the open ditches that border her property. Although, thankful to Councilman Harley for addressing the drainage issue and partially filling in the Cregor Street side of the ditch in front of her home, she would like for the City to consider filling in all the ditches as promised in 2012. After much consideration Councilman Harley made a motion to table this matter temporarily until a further investigating the matter with the Public Works director and reviewing cost estimates. Councilman Otakie seconded the motion and it passed without opposition.
4. Consider selection of DOT Local Maintenance Improvement Grant (LMIG) streets for resurfacing or paving. City Administrator Akridge reported that we are being awarded $55,721.24 from DOT Local Maintenance Improvement grant to resurface Garvin and Moore streets from Cherry to Ash. The Cities 30% matched contribution will be $16,716.38. He estimates the total project cost of $98,000 with stripping. Councilman Otakie made a motion to approve the resurfacing of Garvin and Moore streets with $55,721.24 rewarded from the LMIG Grant and $16,716.38 the 30% required match from the City. Councilwoman Key seconded the motion and it passed without opposition.
5. Consider Fiscal Year 2018/2019 Budget Amendments. City Administrator, Akridge reported that this was just a formality to shore up the budget line items were we overspent as recommended by our Auditors. Councilman Kerby made a motion to approve and Councilwoman Key seconded the motion and it passed without opposition.
6. Consider a request submitted by property owners on Osteen Road for speed bumps and streetlight. Mr. Ronald Webb of 335 Osteen Road joined Mr. Gerald Cook of 320 Osteen Road in concerns about dump trucks traveling too fast on Osteen Rd. The Osteen Road residents feel that installing street lights and speed bumps will aid in solving this problem. Gerald Cook came to the podium to address their community concern for safety. Mr. Cook has been in contact with the Department of Transportation, RB Baker Construction, as well as Bobby Oglesby, the owner of the Dump truck Company without avail. Council approved six streetlights at $290.43 for each light pole along Osteen Rd. Councilman Otakie made a motion to approvw the request of property owners of Osteen Road pending they meet the approved traffic engineering requirements. Councilwoman Key seconded the motion and it passed without opposition.
7. Consider the naming of a new road as Seabrook Parkway.
Councilman Otakie made a motion to approve the naming of the new road as Seabrook Parkway. Councilwoman Key seconded the motion and it passed without opposition.
8. Executive Session Councilman Grizzard made a motion to go into Executive Session. Councilman Harley seconded the motion and it passed without opposition. Councilman Harley made a motion to reconvene into Regular Session and execute affidavit pursuant to Georgia Open Meetings Laws. Councilman Grizzard seconded the motion and it passed without opposition.
Mayor Rozier reported that this concluded the items presented for consideration for inclusion on the Council agenda prior to the deadline of Wednesday, July 10, 2019.
The Accounts Payables were presented with Councilman Harley making a motion to pay the bills. Councilman Otakie seconded the motion and it passed without opposition.
There being no further business, Councilman Harley made a motion to adjourn at 8:28 pm. Councilman Otakie seconded the motion and it passed without opposition.
Charles D. Akridge
Note: Section § 50-14-1 of the Official Code of the State of Georgia Annotated requires that the minutes shall, as a minimum, include a description of each motion or other proposal made, and a record of all votes. These minutes meet the minimum requirements. However, in an attempt to provide as much information as possible to the citizens, the recording clerk has included additional background data and discussion on the subjects presented to council. The statements of individuals are not verbatim and may be summary in nature.