Official Minutes of February 6, 2020 Council Meeting
Approved by City Council at the February 20, 2020 Council Meeting
The meeting was called to order by Mayor Rozier with Councilman Harley giving the Invocation. Councilmember's Grizzard, Harley, Kerby, Key, Otakie, Mayor Rozier, City Administrator Akridge, Assistant City Clerk Danielle Bucher were present. Councilwoman Griffin and Attorney Dickey were absent.
Councilman Grizzard made a motion to approve the draft copy of the minutes of the January 16, 2020 City Council Meeting and the Special Called Meeting of January 9, 2020. Councilwoman Key seconded the motion and it passed without opposition.
Councilman Harley made a motion to approve the agenda of the February 6, 2020 meeting. Councilman Otakie seconded the motion and it passed without opposition.
ADMINISTRATIVE & COMMITTEE REPORTS:
Councilman Grizzard reminded everyone that was present that the quarterly Senior Luncheon would be the following Tuesday, February 11, 2020 at the Community Center at noon. Everyone is invited to bring a covered dish. The main entree's are provided by the City.
The City Administrator announced to Council their meetings for Monday at 5:30 PM a General Service Meeting and a Workshop on Tuesday at 5:30 PM.
a Minor Subdivision application submitted by Brandon Wentworth at Conaway Road.
Administrator announced that this was discussed at the Planning and Licensing
meeting and that
Mr. Wentworth is applying to subdivide one lot into three. Mr. Wentworth understands that he will be cited and fined if he does not move the temporary storage containers off the property by April 1st. Councilman Harley made a motion to approve the Minor Subdivision application submitted by Brandon Wentworth at Conaway Road with the stipulation that the storage units be vacated by April 1st. Councilman Otakie seconded the motion and it passed without opposition.
1.Fiscal Year 2018/2019 Audit Report Presentation – Mr. Trey Scott - Mauldin and Jenkins Mr. Scott relayed to Council that the 2018/2019 Audit by Mauldin and Jenkins issued the city a clean opinion on its financial statements, the highest level of assurance that they can provide. This means that the city's financial statements are presented fairly in were in a good financial position as of June 30 2019. The state deadline to submit the financial statements of 12/31/19 was met. There was only one audit finding which is a testament to the hard work Danielle Bucher and Charles D. Akridge do on a daily basis. Geri Saxon was acknowledged and appreciated for her help with the preparation of documents for this audit to be completed. City Administrator added that we have no property taxes and no debt.
2.Consider entering into an agreement with the Metropolitan Planning Commission (MPC) for Stormwater Management services in the amount of $18,000. (General Fund – Public Works – Billed July 1, 2020 City Administrator announced that the Metropolitan Planning Commission was helping the City of Bloomingdale with compliance for the Storm Water Management requirements mandated by the state. They provide the liaison between the City and Georgia EPD. The cost of this agreement with MPC is $18,000 This funding will come from next year's budget. Councilman Otakie made a motion we enter into an agreement with the Metropolitan Planning Commission for Storm Water Management Services in the amount of $18,000 to be billed on July 1st, 2020. Councilman Grizzard seconded the motion and it passed without opposition.
3.Consider entering into an agreement for Statewide Mutual Aid and Assistance with GEMA. City Administrator noted that this agreement supports and complements the existing local disaster agreement with Chatham County. There are no changes from the 2016 agreement. Councilman Harley made a motion enter into an agreement for Statewide Mutual Aid and Assistance with GEMA. Councilwoman Key seconded the motion and it passed without opposition.
4.Citizen to be Heard – Sarah Harper – 209 Ash Street. Sarah Harper has lived at 209 Ash Street for 20 years and a citizen Bloomingdale for 41. Mr. and Mrs. Harper stated they have been to Council multiple times throughout the years due to drainage issues that their area has. Mrs. Harper admits the drainage in the Ash Street area has improved immensely during heavy rainfall; however, the ditch beside her house always overflows up to the front of her yard. They have built a retaining wall on one side, added dirt only for it to wash away. Recently, Mr. West the property owner of 211 Ash St, which sits on the corner of Ash and Cregor had a driveway installed. Mrs. Harper emphasizes she has no concerns in regard to Mr. West building a house on his property nor having access to his property. Her concerns, however, are that the culvert for the driveway was placed in a ditch that is a major drainage thoroughfare from their road. Mrs. Harper questions is since the surface area has decreased will all that water go into her yard? Mr. Harper approached Council, stating the cubic yards where the new driveway was put in, holds approximately 4500 gallons of water and that it had to go somewhere suggesting his yard. His question was whose responsibility it is to correct the flooding at his property? The Mayor stated that improvements were made through the Phase II drainage project to correct drainage issues. Councilman Harley suggested Council table this topic until the next meeting and in the meantime the City would look at any possible solutions. Councilman Harley explained that Council will and see if we can come to a resolution between now and then. Mr. Akridge suggested we send Melvin Johnson, who was the engineer that went out there to work with Ernie on a solution and see if we can't get that done by the next meeting. Councilman Harley made a motion to table the item. Councilman Kerby seconded the motion and without opposition it was tabled.
5.Consider establishing application fees for Conditional Use (Commercial, Industrial and PUD zoning) and Special Use Permits for all zoning categories at a rate of $500 per application in conjunction with the Unified Development Code. Councilwoman Key made a motion approve the new application fees for Conditional Use (Commercial, Industrial and PUD zoning) and Special Use Permits for all zoning categories at a rate of $500 per application in conjunction with the Unified Development Code. Councilman Grizzard seconded the motion and it passed without opposition.
6.Consider Georgia Department of Transportation (GDOT) List of Roadways/Speed Ordinance. Chief Jeffcoat approached Council to explain that this was a form of legality whereas, the City of Bloomingdale is requesting roads to be included in Georgia Department of Transportation roadway speed ordinances. Councilman Harley made a motion to accept the Georgia Department of Transportation (GDOT) List of Roadways/Speed Ordinance. Councilman Otakie seconded the motion and it passed without opposition.
Mayor Rozier reported that this concluded the items presented for consideration for inclusion on the Council agenda prior to the deadline of Wednesday, January 29, 2020.
The Accounts Payables were presented with Councilman Grizzard making a motion to pay the bills. Councilwoman Key seconded the motion and it passed without opposition.
There being no further business, Councilman Kerby made a motion to adjourn at 7:41 pm. Councilman Otakie seconded the motion and it passed without opposition.
Charles D. Akridge
Note: Section § 50-14-1 of the Official Code of the State of Georgia Annotated requires that the minutes shall, as a minimum, include a description of each motion or other proposal made, and a record of all votes. These minutes meet the minimum requirements. However, in an attempt to provide as much information as possible to the citizens, the recording clerk has included additional background data and discussion on the subjects presented to council. The statements of individuals are not verbatim and may be summary in nature.